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Fiscal/Administrative Supervisor

State of Connecticut, Department of Administrative Services • Hartford, CT • 2h ago

Recruitment # 251223-0083AR-001

Location Hartford, CT

Date Opened 12/24/2025 12:00:00 AM

Salary $100,522 - $130,661/year

Job Type Open to the Public

Close Date 1/7/2026 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight.

EXAMPLES OF DUTIES

Supervises maintenance of accounts;

Supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll;

Reviews and authorizes expenditures;

Schedules, assigns, oversees and reviews work of staff;

Provides staff training and assistance;

Conducts performance evaluations;

Determines priorities and plans work;

Establishes and maintains procedures;

Develops or makes recommendations on development of policies and standards;

Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures;

Prepares reports and correspondence;

Oversees planning and implementation of financial aspects of EDP systems;

Utilizes EDP systems for financial records, reports, and analyses;

Assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions;

Supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications;

Supervises requisitioning, stores and inventory control;

Supervises purchasing functions;

In addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security;

May supervise payroll preparation;

Performs related duties as required.

In the Department of Transportation:

Performs specialized duties in a particular area of commodities or services;

Responsible for open-market and scheduled term buying for a specialized group of items;

Researches and analyzes data on market, price trends and supply for a specialized group of items;

Reviews specifications for suitability, completeness and consistency;

Prepares or edits specifications;

Oversees preparation of bid proposals;

Reviews competitive bids and recommends contract awards;

Prepares contracts;

Obtains new sources of supply;

Inspects or arranges tests on samples and delivered materials for conformance with specifications;

Studies new materials which may be used to state advantage as substitutes for materials in use;

Under supervision coordinates bids and contracts for legislatively mandated set-aside programs for a specialized group of items in order to comply with state law and designated bureau goals for such programs;

Performs "make-buy" studies;

Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;

Utilizes EDP systems for financial records, reports, and analyses;

Prepares reports and correspondence;

Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of

principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;

relevant agency policies and procedures;

relevant state and federal laws, statutes and regulations;

Knowledge of

grants and contracts preparation and administration;

purchasing principles and procedures;

@types, characteristics and sources of supply and market factors of assigned commodities;

business law as it applies to purchasing contracts and sales;

payroll practices and procedures;

Considerable

interpersonal skills;

oral and written communication skills;

Considerable ability in preparation and analysis of financial and statistical reports;

Ability to

understand and apply relevant state and federal laws, statutes and regulations;

utilize EDP systems for financial management;

Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, or payroll function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.

NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is the professional training level and below the professional working level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

For state employees experience at the level of a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis.

PREFERRED QUALIFICATIONS

Preference will be given to candidates who possess financial experience with the State of CT, especially within the Core-CT Financials System.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online

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