Administrative Specialist

CALUMET COUNTY • Chilton, WI • 2h ago

JOB REQUIREMENTS: Essential Duties and Responsibilities include the following. Other duties may be assigned. Performs clerical duties including answering telephone, filing, photocopying, routes mail, and schedules meetings. Monitors security of main door to the Sheriff\'s Office. Screens and registers visitors. Answers varied inquiries. Assists insurance companies, attorneys, clergy, vendors, inmate visitors, and general public regarding traffic accident reports, geographical directions in county, maps, photos, forms, narratives, accident reports, and various forms. Inspects vehicle repairs, as needed. Schedules police escorts. Collects and receipts fees. Maintains corresponding records. Deposits revenue with Treasurer. Queries internet and in-house records for various agencies. Transcribes, grammatically edits, proofreads, and coordinates investigative police reports and tapes of telephone and personal interviews for staff. Maintains and monitors computer and manual records, files, film, and photos. Prepares letters, memorandum, reports, agendas, minutes, and search warrants. Performs the duties of Uniform Crime Reporting Coordinator. Analyzes, classifies, and enters all information gathered by the patrol and investigative staff relating to incidents occurring within the County. Updates disposition information and prepares reports. Maintains records and accounting for jail huber and commissary financial accounts. Prepares bank deposits and account reconciliation. Coordinates criminal and civil processes, ensuring compliance with Wisconsin Statutes. Maintains records, performs accurate bookkeeping and accounting, and prepares reports. Procures quotes for equipment and supplies from outside vendors. Maintains the clothing allowance accounts for staff. Prepares deputy cards, deputy forms, and oath of office forms for all deputies of Calumet County. Maintains and updates in-house warrant files for Calumet County warrants. Maintains financial account for bonds received for Calumet County and other jurisdictions. Processes and pays bills and requisitions supplies on the County\'s financial system. Processes expense vouchers. Acts as a backup to the Evidence Custodian in their absence. Serves as Records Representative for the Sheriff\'s Office. Attends meetings as required. It is unlikely that an employee will perform all the duties listed on a regular basis, nor is the list exhaustive in the sense it covers all the duties an employee may be required to perform. The examples are merely indicative, not restrictive. Supervisory Responsibilities This job has no supervisory responsibilities. ** OTHER EXPERIENCE AND QUALIFICATIONS: Good knowledge of legal practices and procedures. Good knowledge of business English, legal terminology, spelling, and composition. Good knowledge of simple bookkeeping. Good knowledge of departmental programs, operations and policy with respect to general function performed. Considerable knowledge of legal requirements for criminal and civil processes. Ability to perform a variety of complex clerical tasks. Ability to @type at a minimum of 50 w.p.m., transcribing from machine and transcription. Ability to follow complex oral and written instructions. Ability to accept responsibility and exercise independent judgement. Ability to maintain the confidentiality of departmental practices. Ability to maintain effective public working relationships and work closely with all law enforcement agencies/officials, other county employees, and the general public. ** APPLICATION INSTRUCTIONS: Apply Online: www.calumetcounty.org Other: To apply, complete required online application. Applications accepted until position filled. Equal Opportunity Employer. CALUMET COUNTY 206 COURT ST CHILTON, WI 53014 Contact Email Address: Victoria.halbach@calumetcounty.org Company Web Site: www.calumetcounty.org Contact Fax: (920) 849-1475

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