Administrative Coordinator 4-OCOS
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Administrative Coordinator 4-OCOS
Salary
$2,732.00 - $4,682.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
LDOE50591423-122225EL-OCOS
Department
Education-State Activities
Opening Date
12/23/2025
Closing Date
12/28/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
This position is located in Baton Rouge, LA
This is a temporary Job Appointment that may last up to 4 years only
Office of Chief of Staff-Operations Division
Job Focus Area
The Operational Support Services team within the Division of Operations, Office of the Chief of Staff, provides targeted internal support to the Louisiana Department of Education focusing on the internal operations of the state agency. The Administrative Coordinator 4 will provide support to the team and agency in areas such as contracts and procurement, use of technology to improve processes and agency efficiency, and records management. This team member should have a supportive, problem solving, critical thinking mind set and should be ready to pivot and support the agency when a need arises.
Candidates with the following experience are encouraged to apply:
The Administrative Coordinator 4 should have experience in complex spreadsheet formula writing and in critically analyzing a technical problem and developing a solution for the problem.
AN IDEAL CANDIDATE SHOULD POSSES THE FOLLOWING COMPETENCIES:
Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Using Data:The ability to use relevant and valid data to inform a recommendation for action.
Acting Decisively:The ability to make decisions quickly and effectively.
Learning Actively:The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.
Leveraging Technology:The ability to use technology and its related processes to further organizational goals.
Solving Problems:The ability to discover solutions to problems.
Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
Minimum Qualifications
Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .
Job Duties and Other Information
Job Duties:
Develop metrics and reports, track project progress, and recommend operational improvements.
Support the Administrative Program Director 3 in document management and retention for the agency.
Facilitate cross-team communications and follow up on action items, ensuring alignment and accountability.
Maintain and update databases, spreadsheets, and tracking tools for contracts, survey responses, attendance, or other program-related data.
Draft, format, and proofread official correspondence, reports, presentations, talking points, and briefing materials for internal and external stakeholders.
Maintain, organize, and update program files, records, and shared drives, ensuring compliance with state record retention policies and departmental procedures.
Position-Specific Details:
Appointment Type: Job Appointment. This position will be filled as a temporary job appointment that may last up to 4 years. The person hired for this position is expected to regularly report to the Baton Rouge office.
Work Schedule: Work hours are Monday - Friday. Work hours will be determined.
Compensation: The salary offered will be determined based on qualifications and experience.
**Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career andnot the maximum amount we are allowed to pay a new hire .
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Louisiana Department of Education - Human Resources
PO Box 94064
Baton Rouge, LA 70804
ldoejobs@la.gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.
Yes
No
02
Do you have experience in developing formulas in Google Sheets or Excel?
Yes
No
03
If you answered yes to the above, please explain. If you answered no, please enter N/A.
04
Rate your ability to learn actively based on our definition: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.
I have no experience and/or am uncomfortable learning actively
I have limited experience or require assistance to learn actively
can learn actively
I can learn actively and help others improve their ability to learn actively
05
Explain your rating by providing specific and relevant examples in the box below.
06
Rate your ability to leverage technology based on our definition: The ability to use technology and its related processes to further organizational goals.
I have no experience and/or am uncomfortable leveraging technology
I have limited experience or require assistance to leverage technology
I can leverage technology
I can leverage technology and help others improve their ability to leverage technology
07
Explain your rating by providing specific and relevant examples in the box below.
08
Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action.
I have no experience and/or am uncomfortable using data
I have limited experience or require assistance to use data
I can use data
I can use data and help others improve their ability to use data
09
Explain your rating by providing specific and relevant examples in the box below.
10
Are you a current employee of the Louisiana Department of Education? Please note - teachers and other employees of the school system are NOT considered employees of the LA Department of Education:
Yes
No
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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