Administrative Assistant V

Boehringer Ingelheim • Ridgefield, CT • 5h ago

Description

To provide the highest level administrative support to specified department personnel, including often working independently on highly complex, special assignments relating to departmental affairs. As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies´ success. We realize that our strength and competitive advantage lie with our people. We support our employees in a number of ways to foster a healthy working environment, meaningful work, mobility, networking and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim´s high regard for our employees.

This role is based on-site at our Ridgefield, CT location with hybrid flexibility of 2-3 days per week on-site

Duties & Responsibilities

Utilizes extensive knowledge in a variety of areas to provide an advanced level of administrative support to one or more individuals within a specified department or departments.

Support may include: generation of reports, filing, management of the administrative aspects of a department process or processes, coordination of conference calls and meetings, travel arrangements, records retention and file management, Input and tracking of purchase orders, tracking of department budgets, processing of check requests and invoices through the internal system, ordering and managing of departmental supplies, expense report reconciliation, training class support, and general staff support.

Responsible for organizing and coordinating meetings and events (local, U.S. and international), including logistics, hotel arrangements, and other details for senior management.

Contacts are frequent with individuals outside the company and / or members of senior management within BI. Uses appropriate interpersonal styles to work collaboratively with colleagues and team members to achieve departmental objectives. Helps to overcome barriers, provides on-going feedback to the work team, and facilitates adjustments as directed by management. Monitors progress against expectations and addresses performance gaps in a timely manner. Fulfills work team responsibilities and demonstrates a personal commitment to accomplishing departmental objectives. Proactively identifies opportunities for process improvement within specified department.

Demonstrates comprehensive knowledge of Boehringer´s mission, business processes, policies and practices, and applies knowledge within own technical area to develop relatively advanced work results.

Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company´s excellent reputation within the medical and pharmaceutical community.

Requirements

Business School certification, or Associates degree from an accredited institution, or equivalent work experience.

Minimum of eight to ten (8-10) years of administrative, customer service and/or relevant business experience.

Five-plus (5+) years of previous administrative experience with BIPI preferred.

Applies an advanced level of knowledge / skills to a wide range of interdepartmental responsibilities and serves as a resource to others.

Satisfactory performance record.

Demonstrates acceptable level of performance for all Administrative Assistant V competencies as defined in the Career Pathway criteria.

Demonstrated expert knowledge of Microsoft Office (Word, Excel and PowerPoint), including MS Project required.

Demonstrated ability to take ownership and proactively identify business process improvements.

All qualified applicants will receive consideration for employment without regard to a person's actual or perceived race, including natural hairstyles, hair texture and protective hairstyles; color; creed; religion; national origin; age; ancestry; citizenship status, marital status; gender, gender identity or expression; sexual orientation, mental, physical or intellectual disability, veteran status; pregnancy, childbirth or related medical condition; genetic information (including the refusal to submit to genetic testing) or any other class or characteristic protected by applicable law.

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