Admin Assistant - Asset Management

Robert Half • El Segundo, CA • 7h ago

Description We are looking for a detail-oriented Administrative Assistant to join our Asset Management team on a contract basis. In this role, you will support daily operations within the Asset Management and Operations Department, focusing on administrative tasks related to property management and real estate agreements. This position is based in El Segundo, California, and requires a commitment of three days per week.

Responsibilities:

Organize, scan, and distribute department mail while uploading relevant documents into the internal database.

Prepare and send various tenant documents such as welcome letters, easements, and payment redirection forms.

Facilitate the execution and notarization of legal documents, ensuring completion and accurate record-keeping.

Respond to inquiries from property owners and tenants by conducting research such as title searches and document retrievals.

Assist in updating and maintaining the department's internal database and support short-term projects as needed.

Review site-specific documentation to verify accuracy and completeness.

Provide attentive and high-quality customer service to both internal and external stakeholders.

Offer front desk coverage during designated breaks and assist with general office tasks.

Perform additional duties as assigned to support the team's objectives. Requirements - Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

Ability to manage multiple tasks and deadlines effectively in a fast-paced environment.

Strong organizational skills with exceptional attention to detail.

Excellent time management and prioritization skills.

Strong written and verbal communication abilities.

Associate's degree or equivalent experience demonstrating attention to detail.

Understanding of real estate agreements and property management practices is preferred.

California notary license is a plus but not mandatory. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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Administrative Assistant- 20 hours (Real Estate Office)

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