Sr. Administrative Specialist - Bedminster, NJ
Kelly Services is currently seeking a Sr. Administrative Specialist at one of our Global clients in Bedminster, NJ. This role is a full-time, fully benefitted position.
This position is eligible for Medical, Dental, 401K and a variety of other benefits to choose from. You'll also be eligible for paid time off, including holiday, vacation and sick/personal time. Employees also receive annual performance reviews.
Title: Sr. Administrative Specialist
Location: Raritan and Bedminster onsite; must be ok with driving between the two sites. Will support each site on specific days. Hybrid role = 3 days in office, 2 remote.
Pay: starting at $34hr; plus benefits and PTO
Hours: M-F 8am-5pm
Duration: Long term contract
Key Responsibilities:
Calendar coordination, including scheduling and arranging meetings with internal and external partners
Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports
Domestic and international travel arrangements
Event coordination
Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Yammer, WebEx BT meetings , Skype, Global Connect, Workday, Our Source, e-marketplace
Coordinate and administer Global Services Service Excellence
Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.
Achieve results in the absence of day-to-day mentorship
Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems
Provide support for large departmental and group meetings i.e. Town Hall meetings including logistical support; obtain meeting room space, catering requirements, AV support, agenda support.
The Senior Assistant may provide back up support to other Administrative Assistants.
Qualifications:
A minimum of a high school diploma is required.
A minimum of 6 years of experience in an administrative capacity supporting senior management is required.
Demonstrated project management experience.
Large event planning experience required.
Strong organizational skills and attention to detail is required.
Demonstrated proficiency in Microsoft Office programs Word, Excel, PowerPoint, and Outlook is required.
Expertise in Microsoft PowerPoint is preferred.
Experience with productivity tools and portal technologies i.e. Zoom, Microsoft Teams, Global Connect, SharePoint sites is required.
Expense reporting system Concur is required .
Experience with software-based platforms, remote communications platforms and IT is highly desired
The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/ or running budgets is highly preferred.
Excellent communication skills are required.
Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.
Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises
Apply now for immediate consideration!
Please do not contact your local Kelly branch office as it is not filling this position. #p1
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Why Kelly ® Engineering/Technology - Project Services?
Looking to work with leading project management organizations at top companies around the world? That's where we come in. At Kelly Engineering and Kelly Technology, our Project Services Teams create expert talent solutions to solve the world's most critical challenges. We connect you with opportunities to work on intriguing, innovative, and high-visibility projects-all with a schedule that works for you. Do you prefer the variety and flexibility of short-term projects? Or are looking for a long-term opportunity? Either way, our connections and expertise will help you take your career exactly where you want to go. That's just good planning.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
