Planning Assistant

City of Leavenworth • Leavenworth, KS • 2h ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13449300

POSITION DESCRIPTION

Position Title: Planning Assistant

Department: Planning & Community Development

Division: Planning

Retirement: KPERS

FLSA: Non-Exempt

Effective Date: March 18, 2025

GENERAL PURPOSE

Provides administrative and technical support in the oversight of multiple programs to include planning,

zoning and community development. Assists with permit reviews and planning research; provides basic

zoning information and planning assistance to the general public, developers, private consultants and other

outside public agencies.

SUPERVISION RECEIVED

Works under the supervision of the Associate Planner. The individual in this position usually receives only

generalized instructions and is frequently required to make independent work decisions.

SUPERVISION EXERCISED

Assists with the training of the administrative clerk position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(Duties listed below do not include all tasks which may be performed)

Serves as the first point of contact with citizens seeking information regarding departmental programs.

Responsible to handle citizen inquires with tact and confidentiality.

Provides architects, engineers, attorneys, developers and the general public with information and

assistance regarding City planning, zoning and development procedures and processes. Answers

inquiries and provides information and assistance to builders, homeowners and the public concerning

planning and zoning related questions and regulations.

Responds to inquiries, both orally and in writing, regarding planning policies and procedures, state laws

and local ordinances. Interprets and applies applicable state and local codes, ordinances and

regulations.

Evaluates and assists with initial review of a variety of applications, permits, variances, plans and

proposals for completeness in accordance with adopted rules and regulations, ensuring all conditions

and requirements are met.

Receives plans from developers, engineers, architects, etc. and ensures that sufficient copies are

delivered to other staff as appropriate.

Prepares, mails and publishes all legal notices for planning projects in accordance with State statute.

Responsible for grant reporting and record keeping requirements.

Responsible for purchasing supplies, processing purchase orders and other general administrative/

support duties. Initiates, processes and verifies all purchases made by department, to include

requisitions and payments to contractors.

Responsible for maintaining and updating all departmental paper and electronic files and records in

keeping with federal, state and local regulations. Uses file information for report generation.

Performs initial intake on zoning applications and other permits administered by the department and

processes in a timely manner. This includes establishing checklists, monitoring, retrieving, maintaining

and tracking all files and permits according to departmental needs, state statutes, granting agency

requirements and local policies.

Provides data to department staff for various electronic report writing. Prepares initial reports to the

extent file documentation permits, provides drafts to appropriate person to review and adjust or

complete (indicates any missing information, or research objectives needed to complete the report).

Performs data entry/word processing to accurately record and distribute all departmental

correspondence.

Prepares accurate, grammatically correct correspondence and reports, including graphics, photo layouts,

title pages and creative print formats.

Scans and archives documents and maintains the departments website information.

Researches, compiles and obtainsdata for use in the completion of required reports; prepares and

submits reports to granting agencies.

Creates an appointment calendar from various sources. Reminds department staff of commitments.

Coordinates and schedules for Planning Commission and other board meetings; prepares, publishes and

distributes agendas accordingly.

Takes accurate minutes at several evening meetings a month and transcribes them in a timely manner.

Directs correspondence to the developer regardin

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