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Department Coordinator

WMCHealth • Valhalla, NY • 3h ago

Company: NorthEast Provider Solutions Inc.

City/State: Valhalla, NY

Category: Clerical/Administrative Support

Department: Ophthalmology

Union: No

Position: Full Time

Hours: Mon-Fri, 830a-5p

Shift: Day

Req #: 45700

Posted Date: Dec 18, 2025

Hiring Range: $31.68-$39.83

Apply Now

External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/31308) Internal Applicant link

Job Details:

Job Summary:

The Department Coordinator will support the Chairman/ Director with their academic and administrative needs and assist the other with their programing needs. The Department Coordinator will also coordinate the daily activities for the Department.

Responsibilities:

Scheduling meetings, coordinating with practice schedules, booking conference rooms, setting up teleconferences and preparation of materials and binders.

Keeping up with the ordering of supplies for the administrative office and fellows.

Coordination of the daily activities for the Department.

Recruitment efforts of the department include interview arrangement, credentialing and onboarding.

Overseeing and maintaining inventory levels in the procedural and clinic space.

Helping to collaborate with referring physicians

Maximize electronic healthcare record for efficiency and billing

Interact with patients and address complaints or testimonies for marketing

Daily Census updates.

Keep attending and fellow state licenses (eg. DEA) up to date.

Save and organize CME credits on the share drive.

Order office supplies through Staples. Pantry items bought with petty cash/departmental funds.

Assistant to the department of physicians.

Keep all calendars, passwords and memberships up to date.

Schedule/Coordinate all meetings.

A/V support for virtual meetings.

WMC Travel Expenses.

Catering requests.

Reimbursements for licenses, conferences, memberships etc.: "Travel and Expense Reimbursement Form" needs to be filled out and sent to the manager.

Work on coverage (Inpatient, Consult, and Outpatient) schedule with physicians.

Monthly department meeting scheduling and minutes.

Maintain relevant metric reports as defined by attendings and administration.

Qualifications/Requirements:

Experience:

1-2 years in administration, required.

Education:

High school diploma or equivalent required. Associates degree from an accredited institution preferred..

Licenses / Certifications:

N/A

Other:

Special Requirements: good communication and computer skills

About Us:

NorthEast Provider Solutions Inc.

Benefits:

We offer a comprehensive compensation and benefits package that includes:

Health Insurance

Dental

Vision

Retirement Savings Plan

Flexible Savings Account

Paid Time Off

Holidays

Tuition Reimbursement

Apply Now

External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/31308) Internal Applicant link

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