Project Management Assistant I

Johnson, Mirmiran, and Thompson Inc. • Hunt Valley, MD • 4h ago

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #50 on Engineering News-Record's list of the Top 500 Design Firms.

Position Summary: This position will support Project Managers throughout the project lifecycle (creation, budgeting, maintaining, invoicing, closeout/archival, etc.). Providing contractual, financial, and administrative support to several departments at the JMT's Hunt Valley office. Project management and financial assistance related to contractual management including redistribution of contract and task funds, price proposals, task proposals, closeout letters, contract agreements, compliance with each client's contractual and financial requirements, subconsultant agreements, budget setup, invoice review, and subconsultants' management. Providing project administrative support to project managers; providing database assistance; performing administrative duties such as editing outgoing correspondence, typing, copying, filing (mostly electronic), report preparation, and helping maintain project documentation. The selected candidate will be required to work in our Hunt Valley, MD Office. Remote work is not available for this opportunity, at least for the first two years.

Compensation for this position is $25-33/hour, commensurate with experience and education.

Essential Functions and Responsibilities

Assist Project Managers in contract/project administration and management, which may include the following: preparation of pre-contractual and contractual documents, price proposals, fee/task proposals, funds reallocation requests, and other project-related documentation for submission to clients

Continuously track and monitor multiple contracts/projects and budgets

Work closely with Project Managers and Accounting & Finance Department to communicate the status of action items

Facilitate management and coordination of project subconsultants and in-house support disciplines

Create and track subconsultant agreements and contract renewals

Additional Functions and Responsibilities

Create, edit and distribute conference/meeting notes

Conduct daily tracking of project deliverables to ensure timely processing

Perform other related duties as assigned

Required Skills

Proficient in Microsoft 365 (Word, Excel, Outlook, SharePoint, Teams, PowerPoint)

Proficient written and verbal communication skills

Excellent organizational and time management skills

Required Experience

High School Diploma required

0-6 years of relevant experience required

Associates Degree or a Four-Year Degree in Business Administration, Business Management or a related field is preferred

Attention to detail with the ability to recognize discrepancies

Ability to multitask and perform well in a fast-paced environment

Ability to learn quickly

Strong work ethic

Ability to work independently, as well as part of a team

Working Conditions

Work is performed within a general office environment. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment. The selected candidate will be required to work in our Hunt Valley, MD Office. Remote work is not available for this opportunity in the first two years.

Benefits

JMT offers outstanding opportunities for career and professional growth. We are 100% employee-owned (ESOP) and offer outstanding health care coverage and other benefits, including:

Affordable Medical, Dental & Vision Insurance

Company paid Life and Disability Insurance

Paid Time Off

Paid Holidays

Paid Caregiver Leave Program

401K Retirement Plan (Traditional and Roth options)

Employee Stock Ownership Plan (ESOP)

Career Development Programs

And more...

Benefits | JMT (https://jmt.com/careers/benefits/)

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.

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