About Lumen
Lumen connects the world. We are igniting business growth by connecting people, data and applications - quickly, securely, and effortlessly. Together, we are building a culture and company from the people up - committed to teamwork, trust and transparency. People power progress.
We're looking for top-tier talent and offer the flexibility you need to thrive and deliver lasting impact. Join us as we digitally connect the world and shape the future.
Work Location
This position has been designated as fully remote in the U.S.
The Role
The Executive Administrative Assistant will provide comprehensive support to the Senior Vice President (SVP), Lumen Transformation Office. This role serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the SVP office. Responsibilities include managing complex calendars, preparing agendas and presentations for leadership meetings, and handling high-volume communications with professionalism and discretion
The Main Responsibilities
Perform administrative support for a senior executive in a fast-paced, demanding environment, acting on own initiative.
Prepare agendas, presentations, and correspondence for leadership meetings.
Accurately and professionally handle multiple simultaneous high-priority issues.
Organize and maintain calendars-arranging, coordinating, and prioritizing scheduling and logistics.
Drive priorities and critical items through task lists and manage short-term and long-term schedules.
Utilize critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced-level executive administrative work.
Work with a high degree of confidential information and use good judgment in decision-making.
Accurately and efficiently conduct normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc.
Responsible for complex and detailed travel arrangements (including international travel) for the executive and other team members, including but not limited to hotel accommodations, airline reservations, ground transportation, on-site and off-site meeting venues, and any other travel needs.
Handle a high volume of emails, ensuring action and follow-up for stakeholder needs.
May draft, proof, and prepare correspondence on behalf of the executive.
Maintain professional daily contact with senior executives and administrative staff.
Perform other duties as assigned.
What We Look For in a Candidate
Minimum 5 years of administrative experience, preferably in a senior executive-level support role.
Proven ability to succeed in a demanding, fast-paced environment.
Proficient in Microsoft Office products-Outlook, Teams, Word, Excel, PowerPoint.
Resourceful and able to maintain composure in high-pressure situations.
Maintain complete confidentiality, a strong sense of urgency; be proactive and self-directed, with a positive, approachable demeanor.
Excellent organizational skills with a focus on accuracy and attention to detail.
Good judgment, tact, and initiative to make effective independent decisions when necessary.
Experience with other electronic and web-based systems (such as SAP and Concur) in processing invoices, travel arrangements, etc.
Ability to multi-task and prioritize a diversified workload, meeting established deadlines with minimal supervision.
Associate's degree or equivalent education and experience required; bachelor's degree preferred but not required.
Compensation
This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.
Location Based Pay Ranges
$63,400 - $84,500 in these states: AL AR AZ FL GA IA ID IN KS KY LA ME MO MS MT ND NE NM OH OK PA SC SD TN UT VT WI WV WY
$66,544 - $88,725 in these states: CO HI MI MN NC NH NV OR RI
$69,713 - $92,950 in these states: AK CA CT DC DE IL MA MD NJ NY TX VA WA
Lumen offers a comprehensive package featuring a broad range of Health, Life, Voluntary Lifestyle benefits and other perks that enhance your physical, mental, emotional and financial wellbeing. We're able to answer any additional questions you may have about our bonus structure (short-term incentives, long-term incentives and/or sales compensation) as you move through the selection process.
Learn more about Lumen's:
Benefits (https://jobs.lumen.com/global/en/benefits-statement)
Bonus Structure
LI-HR1
Requisition #: 340954
Background Screening
If you are selected for a position, there will be a background screen, which may include checks for criminal records and/or motor vehicle reports and/or drug screening, depending on the position requirements. For more information on these checks, please refer to the Post Offer section of our FAQ page (https://jobs.lumen.com/global/en/faq) . Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Equal Employment Opportunities
We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.
Disclaimer
The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.
In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Please be advised that Lumen does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Lumen, they are not for employment with us, but may relate to another company with a similar name.
