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Administrative Assistant

Des Moines University • West Des Moines, IA • 6h ago

Job no: 492965

Work @type: FT

Location: West Des Moines

Categories: Staff

At DMU you will make a meaningful contribution to the dynamic future of Medicine and Health Sciences. DMU is seeking an Administrative Assistant who will provide administrative support to the Associate Dean for Clinical Affairs and the COM Clinical Affairs team. This position requires the ability to multi-task, problem-solve, work with multiple constituents, and work in a team-based environment. Strong organizational skills, attention to detail and strong Excel skills are keys to success in this position.

What you'll do:

Provide executive level administrative support to the Associate Dean for Clinical Affairs. This may include helping support other deans in the COM Dean's Office at times. This involves generating routine and complex correspondence, coordinating and staffing meetings, managing calendars and document management related to COM professional events, answering phones, distributing mail, arranging travel and conference registration and maintaining student files.

Establish uniform office procedures and style practices for working with databases, files and correspondence. Work to revise procedures and devise new materials to improve efficiency of workflow.

Coordinate and provide a repository for all office records and assessment files, including databases, reports, letters, meeting minutes, budget information and other related material.

Collect, manage and report on data from various sources. Review records to ensure completeness, accuracy, and timeliness.

Monitor student progress and adherence to deadlines as specified by the Student Handbook.

Communicate frequently with students, staff, faculty, clinical sites, along with various medical and educational agencies.

What we are looking for:

Associates degree or equivalent combination of education and experience. Bachelor's degree preferred.

Three years of administrative experience required, preferably in an academic environment.

Excellent organizational skills, attention to detail, written and verbal communication.

Commitment to and alignment with DMU's mission and values.

*To see the full job description go to Position Description at the bottom of this posting.

Total Rewards:

Our employees are what make DMU special, so we treat them well! Our Total Rewards reflect this commitment. Qualified faculty and staff enjoy a generous employer contribution towards the medical plan, 10% retirement match, flexible work arrangements, community service time, tuition assistance, professional development funding, and access to wellness facilities with programs that promote a well-balanced lifestyle. Visit www.dmu.edu/employment to learn more about our benefits.

DMU is proud to offer employees generous benefits and perks, paid time off, free use of wellness facilities, and a host of employee engagement and recognition programs throughout the year.

About:

Founded in 1898, Des Moines University is a premier medical and health sciences institution comprising three colleges- College of Osteopathic Medicine, College of Podiatric Medicine and Surgery, and College of Health Sciences - offering ten graduate degree programs.

Ourmission (https://www.dmu.edu/about/mission-vision-and-values/) is to improve lives in our global community by educating diverse groups of highly competent and compassionate health professionals.

It is an exciting time to join DMU. In 2023, we relocated our primary academic and operational offices to a new 88-acre campus in West Des Moines, Iowa, while maintaining an active clinic on our former campus. This state-of-the-art campus includes technology-rich, flexible education spaces that support innovative teaching methods and connect faculty and students across all of our programs. Our new research facilities include a vibrant and spacious open laboratory, designed to foster collaboration and innovation.

DMU enhances our community's quality of life by educating outstanding health professionals and leaders; providing expert, compassionate patient care; serving the community in diverse ways; and stimulating the central Iowa community.

At DMU you will make a meaningful contribution to the dynamic future of Medicine and Health Sciences by supporting a diverse community of faculty and staff with programs and services across the employee lifecycle.

Required Documents:

Resume, cover letter, and contact information for three professional references required at time of online submission. Apply atwww.dmu.edu/employment.

Department: COM Clinical Affairs

Status: Non-Exempt

Work Schedule: M-F, 8:00am - 4:30pm

Pay Rate: $26.42/hr

Position Description

Advertised: 15 Dec 2025 Central Standard Time

Applications close:

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