Maintenance Planner

University of Kansas Medical Center • Kansas City, KS • 10h ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13444078

rMaintenance Planner

Department:

FM Maintenance

Maintenance Operations

Position Title:

Maintenance Planner

Job Family Group:

Professional Staff

Job Description Summary:

The Maintenance Planner is responsible for the administration of the reliability-centered maintenance (RCM) program for the KUMC Facilities Management Team (KC, Wichita). Key areas of focus include application administration and implementation of the Computerized Maintenance Management System (CMMS) including maintenance planning and scheduling, preventive maintenance program management, and asset tracking. This role works closely with the maintenance managers, technicians, and operations teams and serves as a liaison to the Projects and Planning Team to ensure accurate and up-to-date equipment inventory in the Deferred Maintenance Database. In addition, this position will serve as the training program administrator for the department

Job Description:

Job Duties Outlined

Asset Management and CMMS Database Administration

CMMS Application Administration - includes access management,

troubleshooting, workflow management, etc.

Ensure all work orders and maintenance activities are derived from

CMMS and accurately closed out in the system.

Create reports using CMMS data to monitor process effectiveness such

as PMs vs. CMs, time to complete work orders based on priority level, etc.

Utilize CMMS data to analyze and troubleshoot asset performance and

perform root cause failure analysis.

Utilize CMMS and other databases to track and report on various

business Key Performance Indicators (KPIs)

Assess gaps in KPIs and recommend opportunities for improvement.

Maintain up-to-date asset and equipment inventory in the CMMS.

Partner with the Deferred Maintenance Program Manager to ensure both

the CMMS and Deferred Maintenance Asset and equipment data are up to date.

Maintenance Planning

Screen work orders, identify the scope, analyze required level of

planning and schedule maintenance activities given available resources, criticality of work, and available maintenance windows.

Plan parts and materials for reliability improvement projects to

maximize technician wrench time, improve efficiency, and increase system reliability and performance.

Communicate with Maintenance Managers, Technicians and Control

Systems Technicians regarding ideas and procedures that will enhance and optimize future work activities.

Identify reliability centered maintenance (RCM) best practices and

work with zone maintenance team to develop standard processes that will drive operational efficiencies and continuous improvement.

Identify areas of improvement for the maintenance program and

implement recommendations.

Oversee and manage the refrigerant compliance management program for

the Institution.

Preventative Maintenance Program Management

Implement PM program with the Zone Maintenance Teams.

Develop and maintain job plans for the PM program through the CMMS,

routinely reevaluate and update procedures and frequencies.

Coordinate with the storeroom to ensure necessary supplies and

quantities are available for the maintenance program.

Evaluate the level of work order backlog and provide recommendations

on use of overtime for priority repairs and PM scheduling.

Infrastructure Asset Tracking and Compliance

Identify, tag, and track all valves and related infrastructure

assets across campus, ensuring accurate documentation and compliance with safety and regulatory standards.

Update asset inventories in real-time during renovations, new

construction, demolitions, or building repurposing, including adding new assets and removing obsolete ones to maintain an accurate database.

Coordinate with construction, remodeling, and projects teams to

integrate new or modified assets into the CMMS, ensuring seamless updates to preventive maintenance schedules and work orders.

Review and update contract inspections, maintenance agreements, and

vendor schedules to reflect changes in asset inventories, minimizing downtime and ensuring institutional compliance.

Collaborate with cross-functional teams to audit asset data

periodically, identify discrepancies, and implement corrective actions to enhance system reliability and operational efficiency.

Training Program Administration

Develop, coordinate, and implement a safety, compliance, and maintenance training system to provide technical knowledge for Facilities Management maintenance, safety, and compliance related topic and programs in conjunction with the Director of Operations.

Analyze current operating problems and future operating requirements to identify training needs.

Identify and coordinate internal and external training opportunit

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