Administrative Assistant, US Gastroenterology - Hybrid

AbbVie • Mettawa, IL • 5h ago

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok (https://www.tiktok.com/@abbvie) .

Job Description

Reporting to the Head of Marketing this outstanding administrative professional will also manage the calendars, travel and expense for an additional seven directors. In addition, this administrative assistant is central to the overall working of the Gastro Family marketing team and will frequently take the lead in organizing meetings for the team both on and offsite.

Responsibilities:

Proactive calendar management for at least eight directors, including but not limited to, setting up meetings, accepting/declining/rearranging meetings set up by others to manage conflicts

Booking travel and accommodation including managing registration for congresses for directors

Organizing onsite and offsite meetings including booking suitable rooms/venues, arranging all necessary supplies, and organizing catering

Organizing IT equipment for all directors that you support

Strong collaboration and coordination with Executive Assistant to VP Gastroenterology

Manage end-to-end expense reporting for multiple directors, acting as a delegate in SAP Concur to prepare, review, and submit accurate, timely, policy-compliant reports.

Submit and manage POs and SOWs on behalf of directors, ensuring complete, accurate entries and alignment with procurement and finance requirements.

Manage and maintain accurate in-house team rosters and email distribution lists, ensuring the right stakeholders are included for key communications and organizational updates.

This role is a hybrid opportunity based in AbbVie's Mettawa, IL office.

Qualifications

High school diploma or equivalent. College qualifications preferred.

1+ year(s) previous administrative experience or equivalent including experience of calendar management and management of travel and expense.

Intermediate to advance knowledge of Microsoft Office Suite, especially Outlook. Additional experience with system such as SNAPP and Javilen preferred.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ?

The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ?

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.?

This job is eligible to participate in our short-term incentive programs. ??

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law. ?

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.? Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html

Salary: $23 - $41.5

AbbVie

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