Executive Assistant

Omni Hotels • Fort Lauderdale, FL • 9h ago

Location

Fort Lauderdale Hotel

Opening in Fall 2025, Omni Fort Lauderdale will provide South Florida with 120,000 square feet of event space, new food and beverage options, a Natural Spring inspired full-service spa and entertainment pedestrian plaza featuring high-end shopping, amphitheater, charter boat docking and beautiful promenade. The new iconic landmark offers unforgettable views of the Atlantic paired with unrivalled convenience and intelligently designed meeting spaces. The hotel will be directly connected to the Broward County Convention Center, immediately adjacent to Port Everglades cruise terminal and less than two miles from Fort Lauderdale Airport.

Job Description

Omni Fort Lauderdale is seeking an organized and detailedExecutive Assistantto join the opening team of our brand-new luxury resort!

To handle all administrative duties as required by the General Manager and Executive Office.

Responsibilities

Act as assistant to the General Manager, and support to Executive Operating Committee.

Extensive administrative duties and responsibilities; communication and distribution of daily/weekly/monthly reports and correspondence to corporate office and ownership, handling confidential material and information, daily distribution of the mail, daily check deposit of accounts receivables.

Manage Outlook calendar schedules and appointments for the Executive Office and ensure that all directors and managers receive messages and appointments in a timely manner.

Create and modify reservations in Opera as directed by the General Manager or Executive Office.

Send amenities and welcome cards to VIP's and special guests as directed by the General Manager.

Responsible for obtaining signatures of approval for all internal and external routing of check requests, expense reports, project expenditure approval forms (PEA), performance evaluations and other confidential correspondence as necessary, and distribute in a timely and efficient manner.

Coordinate travel arrangements for Executives, Managers and Corporate visitors through approved online site.

Manage day-to-day guest and corporate guest relations, all external guest correspondence, and internal communications, including Daily Medallia Reports, Trip Advisor, ELMER, Synergy input and Reports, and Guest Alerts.

Maintain guest relations files and ensures that all information is included in file, i.e. guest correspondence, letters, fax, emails, information, guest folios, gift certificates, etc.

Maintain Gift Certificate Log to include value, purpose, and date issued and date redeemed.

Coordinate all travel arrangements including reservations, transportation, golf, amenities, and in-house meetings and events for VIP's, corporate and ownership visits.

Maintain reader files for upcoming meetings, VIP guests, meetings, and events, etc.

Assist with phone coverage for executive and sales offices.

Participate in associate events and activities' committees within the resort.

Perform other duties as assigned by management.

Qualifications

QUALIFICATIONS:

Minimum one-year administrative experience and/or customer services role with consistent guest interaction and guest resolution responsibilities. Hotel experience strongly preferred.

High school education required; college degree preferred.

Ability to clearly and pleasantly communicate both verbally and in writing in English with guests, management, and co-workers. This includes via email, telephone, and two-way radio.

Ability to handle stressful situations, while maintaining a calm and welcoming demeanor.

Ability to work cohesively with co-workers both within and outside of your department.

Ability to prioritize, organize and follow up on requests and needs in a fast-paced environment.

Able to evaluate and select among alternative courses of action quickly and accurately, identifying and solving problems as necessary.

Customer service oriented with a desire to create memorable guest experiences.

Ability to accurately and efficiently input information into computer systems (intermediate computer skills with proficiency in Internet Explorer and Microsoft Office).

Strong verbal and written communication skills.

Maintain confidentiality and exercise sound judgment when handling sensitive matters.

ENVIRONMENT & POSITION ANALYSIS:

Move, bend, lift, carry, push, pull, and place objects weighing up to 40 pounds without assistance.

Requires bending, reaching overhead, kneeling and use of stairs.

Stand, walk or sit for an extended period or for an entire work shift.

Requires repetitive motion, including utilizing telephone/computer for an extended period or for an entire shift.

TOOLS & EQUIPMENT:

Desktop computer, printer, telephone, copier, fax machine and scanner and push to talk radio.

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster (https://www1.eeoc.gov/employers/poster.cfm) and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement (https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf)

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com . Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.

Job LocationsUS-FL-Fort Lauderdale

Posted Date8 hours ago(12/12/2025 9:19 AM)

Requisition ID 2025-130419

of Openings 1

Category (Portal Searching) Administrative/Clerical

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