Administrative Coordinator

Robert Half • Commerce, CA • 15h ago

Description

The Operations Assistant will support the Operations & Sales Management teams by ensuring smooth operations and contributing to the overall profitability and growth of the department. The Operations Assistant will be responsible for assisting with technician and office management support including technician scheduling, preparing reports, assist with training on company procedures and other related tasks.

Responsibilities:

Assigning technicians to work orders.

Reviewing hours worked before submission to payroll.

Scheduling work with the client

Maintain key access for the client sites

Running reports for labor, variance report projects and others

Maintain the office the office, answer general employee questions,

Other duties as assigned.

Primary Performance Measurements:

Improve Internal and External Client Satisfaction

Reduce Time from order receipt to Ready to Schedule

Reduce Time to Close Orders

Improve Teammate Engagement

Top Characteristics:

Strong team management experience

Strong business acumen, basic accounting skills and the ability to reason through ever changing scenarios.

Strong interpersonal skills, excellent written and verbal communication.

Ability to adjust quickly to new processes and procedures.

Ability to work in fast-paced environment with multiple priorities, with minimal supervision.

Ability to interface effectively at all levels internally and with clients.

Requirements

3+ years' recent experience in an administrative operations role in a similar environment

Prior experience working with a "Service Industry Based Software" enterprise and accounting management software (i.e., Servman)

Recent experience managing complex workforce scheduling in a fast-paced environment

Advanced Proficiency in Microsoft Office applications (including Outlook, Word, and Excel) heavy data manipulation in Excel

Strong organizational & time management skills and attention to detail

Exceptional interpersonal communication skills and strong business acumen

Exhibit self-motivation, be self-directed, and steadfastness

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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