Sr. Administrative Assistant

Robert Half • Boulder, CO • 2h ago

Description We are looking for a detail-oriented and proactive Senior Administrative Assistant to join our team in Boulder, Colorado. This is a Contract to permanent position within the services industry, offering an excellent opportunity to contribute to a dynamic and fast-paced environment. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently while maintaining a high level of accuracy and confidentiality.

Responsibilities:

Coordinate schedules and manage calendars for CPA and tax analysts, ensuring efficient time management during peak and slower periods.

Process and organize files by scanning, extracting, and distributing them as needed.

Implement automated workflows to streamline document handling and improve efficiency.

Conduct initial reviews of financial data, verifying numbers and cross-checking workpapers for accuracy.

Facilitate tax return submissions using secure systems to ensure compliance and confidentiality.

Handle inbound calls and maintain attentive communication with clients and vendors.

Oversee office supplies, placing orders and managing inventory to support daily operations.

Manage shipping and receiving activities, including postage and courier services.

Maintain petty cash records and ensure proper usage and documentation.

Support conference call arrangements and provide technical assistance when required. Requirements - Proven experience in administrative roles, preferably within the detail-oriented services sector.

Proficiency in Microsoft Office Suite, Adobe Acrobat, and document management systems such as CCH ProSystem Fx.

Strong organizational and time management skills with attention to detail.

Ability to maintain confidentiality and handle sensitive information responsibly.

Familiarity with scanning, shipping, and receiving processes.

Excellent communication skills to interact with clients, team members, and vendors effectively.

Knowledge of calendar management and scheduling tools.

Experience in managing office supplies and petty cash is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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