Administrative Assistant

Robert Half • Salinas, CA • 2d ago

Description We are looking for a skilled and bilingual Administrative Assistant to join our team in Salinas, California. This long-term contract position offers an excellent opportunity to utilize your organizational and communication skills in a dynamic office environment. The role primarily involves providing administrative support to the Migrant Education Department, ensuring efficient operations and smooth coordination of tasks.

Responsibilities:

Deliver comprehensive secretarial support, including document preparation, database management, and recordkeeping.

Coordinate administrative procedures for assigned programs and ensure timely completion of high-priority tasks.

Manage office operations during contract-related absences of the administrator and maintain effective workflows.

Schedule and manage appointments, meetings, and travel arrangements for staff and administrators.

Prepare detailed reports, summaries, and statistical data independently, ensuring accuracy and professionalism.

Maintain organized files and records, including department budgets and accounting documentation.

Process payroll reports, employee attendance records, and purchase requisitions while justifying invoices for payment.

Translate documents and correspondence, and provide interpretation services for students, parents, teachers, and community members.

Order and distribute office supplies to ensure uninterrupted operations.

Assist with special projects and tasks assigned by the supervisor, adhering to organizational policies and regulations. Requirements - Proficiency in both English and Spanish, with strong bilingual communication skills.

At least three years of experience in secretarial or administrative roles.

Familiarity with Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Google Calendar), and other office software.

High school diploma or equivalent educational background.

Strong organizational skills with the ability to prioritize tasks effectively.

Experience handling payroll, budgets, and administrative records.

Ability to work independently and adapt to varying office needs.

Excellent interpersonal skills to collaborate with staff, students, and community members. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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