Worker Type
Regular
Job Description
Summary
The Administrative Assistant III provides analytical and specialized administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization.
Position Responsibilities
Scheduling meetings and coordinate meeting logistics, including luncheons
Documenting technical meetings and follow up on action items/commitments
Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project
Scheduling calendars and handling travel and logistical issues for team members
Assisting in preparation of Consulting Agreements, Non-Disclosure Agreements, Staffing Requisitions, etc.
Preparing and tracking Purchase Requisitions and Expense reports
Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality
Coordinates activities between departments and outside parties
Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice
Basic Qualifications (Required Skills & Experience)
Minimum of 3-5 years' experience as an Administrative Assistant
High School diploma or GED Equivalent required is required or equivalent combination of experience and education
Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines
Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Visio).
Previous experience working in aerospace industry is desired
Other Qualifications & Desired Competencies
Consistently demonstrates effective communication skills - written and verbal.
Maintains a professional demeanor with a high level of customer service
Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing work load
Skilled at follow-up/follow-through while maintaining professionalism
Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management
Applies acquired job skills and company policies and procedures to complete assigned tasks
Consistently follows established procedures on routine work and typically requires instructions only on new assignments
Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
Displays strong initiative and drive to accomplish goals and meet company objectives
Takes ownership and responsibility for current and past work products
Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
Focuses on teamwork and puts the success of the team above one's own interests
Physical Demands
Ability to work in an office environment (Constant)
Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)
Uses hands and fingers to handle, control or feel objects (Frequent)
Bending, crouching, kneeling and reaching to file and maintain files (Frequent)
Ability to lift and carry objects of varying sizes and shapes up to 5-10 pounds (Occasional)
Clearance Level
No Clearance
The salary range for this role is:
$26 - $37
AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate's work experience, education/training, and key skills.
ITAR Requirement:
T_ _his position requires access to information that is subject to compliance with the International Traffic Arms Regulations ("ITAR") and/or the Export Administration Regulations ("EAR"). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment's determination that it will be able to obtain an export license in a time frame consistent with AeroVironment's business requirements. A "U.S. person" according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.
Benefits : AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits .
We also encourage you to review our company website at http://www.avinc.com to learn more about us.
Principals only need apply. NO agencies please.
Who We Are
Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we've been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world's most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution's permanent collection in Washington, DC.
Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty - and succeed.
What We Do
Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company's hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition.
We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.
ITAR
U.S. Citizen, U.S. Permanent Resident (Green Card holder), asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) or a person approved for an export license from the appropriate governing agency.
About AV:
AV isn't for everyone. We hire the curious, the relentless, the mission-obsessed. The best of the best.
We don't just build defense technology-we redefine what's possible. As the premier autonomous systems company in the U.S., AV delivers breakthrough capabilities across air, land, sea, space, and cyber. From AI-powered drones and loitering munitions to integrated autonomy and space resilience, our technologies shape the future of warfare and protect those who serve.
Founded by legendary innovator Dr. Paul MacCready, AV has spent over 50 years pushing the boundaries of what unmanned systems can do. Our heritage includes seven platforms in the Smithsonian-but we're not building history, we're building what's next.
If you're ready to build technology that matters-with speed, scale, and purpose-there's no better place to do it than AV.
Careers at AeroVironment (https://www.avinc.com/careers/our-team)
