Contracts & Legal Administrative Assistant

Tutor Perini • Black River Falls, WI • 3d ago

The expected hourly range for this position is $23.00 - $25.00 depending on experience.

This position is required to be on-site, Monday through Friday.

NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION

Applicants must be eligible to work in the United States without visa sponsorship now or in the future.

Lunda Construction Co., a Tutor Perini Company, is seeking Contracts & Legal Administrative Assistant to join our office in Black River Falls, WI.

About Lunda Construction:

Excellence in Construction since 1938

Lunda Construction Co. is a major heavy/highway, civil and industrial general contractor with an uncompromising pledge to achieve the highest standards of Engineering and Excellence, with the Safety of the workforce and traveling public being the highest priority.

Building isn't just a job. At Lunda Construction Co., it is our passion. With every project we undertake, we set the bar high and provide the best people in the industry, with a true love of what we do to make our Customers' vision a reality. From inception to completion, we use the latest techniques and technologies to make sure that the project stays on point and on budget. Even after a project's completion, our post-construction teams work to ensure that our Customers are satisfied.

At Lunda Construction Co., we believe our work stands as a testament to the quality and excellence that we stand for as a company. Notable projects include the Southwest METRO Green Line Extension, I-74 Mississippi River Bridge, Saint Croix Crossing, Marquette Interchange, I-494 Airport to Highway 169 Design-Build, and the Southwest LRT Blue Line Extension.

Extraordinary Projects need Exceptional Talent

DESCRIPTION:

As a Contracts & Legal Administrative Assistant at Lunda Construction, reporting to the Contracts Manager, you will have the opportunity to:

Manage legal records, projects, and the Legal Counsel's calendar with accuracy and confidentiality.

Index, update, and organize legal documents and discovery binders.

Collect, deliver, transcribe, and proofread legal documents to support case preparation and administrative needs.

Prepare and issue subcontracts and request-to-sublets following project award.

Review and manage subcontractor and supplier insurance documentation to ensure compliance with company and project requirements.

Utilize project compliance systems such as AASHTOWare, LCP Tracker, and CRCS to track project, subcontractor, and compliance data.

Coordinate, prepare, and submit bid bonds for projects and other requests as needed.

Request, obtain, and submit RRPL insurance quotes to approved providers.

Process new vendor setups, address changes, and maintain accurate vendor information across company systems.

Prepare, update, and maintain master service agreements and related documentation.

Support documentation and compliance requirements for WIDOT letting processes.

REQUIREMENTS:

Strong attention to detail with the ability to review and process documents accurately

Basic understanding of legal terminology, subcontracts, insurance or vendor documentation (training provided)

Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with data entry or document tracking systems preferred

Ability to organize and maintain records and files for compliance and reporting purposes

Good written and verbal communication skills for outreach and correspondence with vendors and project partners

Comfortable learning and using project compliance software such as AASHTOWare, LCP Tracker, or CRCS

Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment

Team-oriented with a proactive approach to supporting colleagues and project staff

Lunda Construction builds extraordinary projects, and we need exceptional talent. Join us and together we will build the future.

Equal Opportunity Employer

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