Admin Coord/Project Coord
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Life Sciences Institute (LSI) at the University of Michigan (U-M) seeks an individual to provide high-level, confidential administrative support for core directors and staff of the following LSI cores: Center for Structural Biology (CSB) and Natural Products Discovery Core (NPDC). We value team members who work collaboratively and support one another to achieve our departmental mission. We foster a supportive and collaborative environment where all team members are encouraged to deliver high-quality, accurate work. You will report directly to the LSI Cores Business Administrator and work a hybrid schedule.
Mission Statement
TheLSI (https://www.lsi.umich.edu/) explores biological processes, structures, and functions at the finest scale to create impact on a global scale.
For more information on the Center for Structural Biology: https://www.lsi.umich.edu/science/centers-technologies/center-structural-biology
For more information on the Natural Products Discovery Core: https://www.lsi.umich.edu/science/centers-technologies/natural-products-discovery-core
Responsibilities*
Administrative and Operational Support
Manage calendars, travel arrangements, reimbursements, facility reservations, and provide general administrative support for core directors and personnel
Initiate agreements (Material Transfer, Non-Disclosure, and others) with LSI Research Administration
Process purchasing approvals
Maintain online facility management program (including onboarding users, updating rates, services, and equipment)
Partner with core directors and the LSI Cores Business Administrator to provide service quotes and gather the necessary approvals
Oversee onboarding and access for core users, including maintaining Canvas and equipment calendars
Support staff and student recruitment processes
Draft standard operating procedures
Reporting & Metrics
Track publications and provide accurate records for grant report submissions
Monitor deadlines for grant progress reports
Manage the Life Sciences Collaborative Access Team (LS-CAT) schedule requests; compile and report user metrics and manage industry contract renewals
Manage reporting requirements for the Structure and Drug Screening Shared Resource (SDS-SR)
Communications & Events
Develop a combined core newsletter
Organize events, seminars, advisory/board meetings, and vendor demonstrations (including logistics, marketing, catering, and follow-up actions)
Draft letters of support for internal/external partners, and collaborators
Maintain current contact lists, email groups, and electronic filing systems
Conduct quarterly reviews and provide updates of core websites
Be a Core representative across campus and to external collaborators
Other Duties
Provide backup support to LSI Cores Business Administrator
Perform additional responsibilities as assigned
Required Qualifications*
High school diploma, or equivalent combination of education and experience
Four years of progressively responsible administrative experience
Experience handling confidential information and sensitive matters and discretion
Prioritize and balance multiple concurrent assignments and deadlines
Effectiveness working with a diverse group of colleagues, faculty, staff, students, clients, and visitors
The ability to work on a team
Desired Qualifications*
Bachelor's degree or equivalent combination of education and experience
Two or more years of experience assisting research faculty
Working knowledge of applicable University policies including travel and reimbursement
Experience with Dropbox, Emburse Enterprises, and Zoom
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Additional Information
The LSI administrative staff benefit from a hybrid workplace. Per current LSI policy, you will be on-site at the LSI three (3) days per week, with remote work permitted two (2) days per week. This hybrid work allowance is based on program and business needs and may be modified by LSI policy with advance notice.
Benefits at the University of Michigan
In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
A retirement plan that provides two-for-one matching contributions
Many choices for comprehensive health insurance
Dental and Vision Insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Maternity and Parental Leave
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Detail
Job Opening ID
271619
Working Title
Admin Coord/Project Coord
Job Title
Admin Coord/Project Coord
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Life Sciences Inst
Department
Life Sciences Institute-Admin
Posting Begin/End Date
12/08/2025 - 12/22/2025
Salary
$59,000.00 - $66,000.00
Career Interest
Administration
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