Meeting/Special Events Planner
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and highlight your experiences that directly relate to this position.
With questions about the position, requests for accommodations, or support with the application process, please email UMSI's Human Resources department at [email protected] .
Job Summary
Reporting to the UMSI Events Manager, you will serve as a Meeting and Special Events Assistant at the School of Information. In this role, you will help plan, organize, and execute logistics for a variety of schoolwide events, including on-site and remote guest speakers, grant-funded workshops, and gatherings for faculty, staff, and students. Your work will contribute to creating engaging experiences for everyone in our community. We encourage you to apply if you are enthusiastic about event coordination and dedicated to supporting a collaborative and welcoming environment.
Who We Are
TheSchool of Information (http://si.umich.edu) is a progressive, interdisciplinary professional school that offers five academic programs. UMSI delivers innovative, elegant and ethical solutions connecting people, information and technology. The school was one of the first iSchools in the nation and is the premier institution studying and using technology to improve human computer interactions. Our school mission is to create and share knowledge so that people will use information - with technology - to build a better world.
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
Generous time off (Vacation, Holidays, Season Days, Family Leave)
A retirement plan that provides two-for-one matching contributions after 12 months of eligible service, with immediate vesting
Many choices for comprehensive health insurance
Dental and vision insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Tuition support program
Responsibilities*
As the Meetings and Special Events Planner, and under general guidance from the UMSI Events Manager, your responsibilities include:
Assisting in the planning and execution of school events, including selecting and ordering food and beverages for on-site or off-site catering and coordinating guest travel (air and ground), lodging, meeting schedules and reimbursements.
Supporting the execution and set-up/clean-up of meetings and special events.
Coordinating event registration and acting as the on-site point of contact during special events.
Guiding on-site speakers and guests to each scheduled meeting and managing their itineraries.
Tracking expenses and preparing reconciliations and reports on event costs.
Supporting UMSI off-site special events.
Other duties as assigned.
Service, Learning & Professional Development:
Support the mission and goals of the school and the strategic priorities of the Dean;
Serve on school, university, or professional organization committees/boards;
Participate in a variety of professional development activities, including maintaining any required professional certification or licensure.
Required Qualifications*
Associate degree or 3+ years of professional experience demonstrating strong customer service and administrative coordination skills.
Proven communication and organizational skills, with a high degree of accuracy, attention to detail, and the ability to work under pressure in a fast-paced, high-activity environment.
Experience working both independently and as part of a team, managing multiple priorities and shifting deadlines.
Proficiency in Google Suite (Docs, Sheets, Forms, Calendar) and ability to learn event, travel, or financial systems; knowledge of University policies and procedures, and familiarity with Emburse and Marketsite strongly preferred.
Ability to travel to various on- and off-campus locations to pick up or deliver materials; must provide own transportation for these tasks.
Prior experience in event planning, hospitality coordination, or supporting meetings and special events.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
This is a fully in-person position. You will coordinate your schedule with your supervisor in accordance with school policy. You will be required to travel to multiple locations on and off campus, depending on the event or work required for your role. The main office workspace for this position is located in the Leinweber Computer Science and Information Building. Punctual and regular attendance is required. You will be required to work during non-business hours and on weekends based on the requirements for your position.
Additional Information
Visa sponsorship is not available for this position.
Salary Information
The salary range for this position is $51,000 to $60,000. Salary is determined by direct relevant experience and demonstrated past performance results, while ensuring equity on our team. While rare, we may offer a salary above the posted range for an exceptionally qualified candidate, considering internal equity and budget. All candidates are encouraged to discuss salary questions to honor alignment and transparency throughout the recruiting process.
Physical Demands/Work Environment
The person in this position routinely moves furniture and equipment weighing up to 40 pounds throughout the School of Information and campus buildings and performs other duties mentioned above.
May require work during early mornings or occasionally on nights, and/or weekends.
All on-campus or onsite work.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Detail
Job Opening ID
271691
Working Title
Meeting/Special Events Planner
Job Title
Meeting/Special Events Planner
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Onsite
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
School Information
Department
School of Information
Posting Begin/End Date
12/08/2025 - 12/15/2025
Salary
$51,000.00 - $60,000.00
Career Interest
Hospitality
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