Event Planner - Deloitte University

Deloitte • Westlake, TX • 1d ago

This position is responsible for the strategic planning and execution of Deloitte meetings, including those held at Deloitte University (DU) and at off-site locations. These meetings require advanced meeting planning expertise and demand a significant amount of interaction and communication with senior leadership as well as internal stakeholders.

Meeting Planning Responsibilities:

Deliver exceptional client service and communicate with a consultative, solutions-oriented approach

Forecast management and impeccable data integrity

Strict adherence to meeting protocols (cost-saving measures, risk policies, contract approvals)

Liaison between meeting sponsor and sourcing/scheduling/registration/office operations/vendors/closing; understand and interpret meeting objectives and navigate through the meeting teams' processes on behalf of the meeting sponsor

Build relationships and trust quickly with leadership and stakeholders

Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination

Execute C-Suite level meetings and events, including client services facing programs

Rooms management to minimize financial impact to the firm regarding meeting attrition and Deloitte University utilization

Serve as a single point of contact for both the sponsor and Deloitte University/the hotel/meeting venue, to include coordination on-site

Develop, review, and approve detailed meeting specifications

Manage contracts for vendors provided services, including but not limited to production, event décor, entertainment, transportation, team building, IT, special supplies/materials, and temp assistance

On-site support for designated meetings to ensure successful meeting execution

Conduct communication (written and oral) both internally and externally with a consultative style

Drive project management with the ability to understand scope, create timelines and budgets, and deliver on time to budget

Work independently on multiple projects simultaneously and under deadlines, with a focus on solutions and results

Manage a high-volume workload in a fast-paced environment while managing stress

Flexible schedule to include coverage of evenings/weekends as meeting/event needs dictate

Minimal travel required

Basic Qualifications

Minimum of 3 years of related meeting or memorable event experience in a corporate, hospitality, service-oriented or customer-centric environment

Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

High school diploma

Proficiency level experience in Microsoft Office applications, including Word, Excel, Outlook, Teams, and PowerPoint.

This role requires the selected candidate to reside in the DFW area, as on-site work at Deloitte University in Westlake, TX, is the expectation.

An Ideal Candidate will possess:

Advanced level experience in Microsoft Office applications, including Word, Excel, Outlook, Teams, and PowerPoint.

Experience working in hotel management software such as Delphi, Daylight, CI/TY, or Infor.

BA/BS preferred

Applicants or employees with disabilities must be offered any reasonable accommodation necessary for them to perform the essential functions of a position.

Information for applicants with a need for accommodation: https://www2.deloitte.com/us/en/pages/careers/articles/join-deloitte-assistance-for-disabled-applicants.html

EA_ExpHire/#LI-OnSite/#NDO2023

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

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