Administrative Coordinator

The Trustees of Columbia University in the City of New York • New York, NY • 30min ago

Job Type: Support Staff - Union- Bargaining Unit: Local 2110- Regular/Temporary: Regular- Hours Per Week: 35- Standard Work Schedule: 9 am - 5 pm- Building: Lewisohn Hall- Salary Range: $59,000 - $62,000The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.Position SummaryEnsures various levels of administrative support are provided to the Dean of Students (DOS) Office. The incumbent will ensure the execution of all tasks necessary for the effective delivery of DOS services. The incumbent will serve as the first point of contact for students visiting the DOS offices or who reach out via phone or email. The incumbent will also ensure proper processing of a range of essential functions, including but not limited to corrective, academic actions, major declarations, incomplete/deferred exams and graduation clearance. Through collaboration with both the director and the broader operations and information systems team, the incumbent will identify, test, and execute projects that drive continuous improvement and operational excellence across the entire student service portfolio. The incumbent will also support the Dean of Students directly with scheduling and other administrative tasks.ResponsibilitiesAct as the first point of contact for visitors to the DOS office, providing welcoming, supportive, and responsive environments for students and others who arrive at the front desk of the DOS office. Respond to incoming calls and emails to shared DOS inboxes in a timely, courteous, and helpful manner. Assist with coverage of other operations front desks, including the Academic Resource Center and Admissions Office. Assist with Educational Financing incoming calls and emails.Execute administrative processes related to onboarding new students. including but not limited to:- Assign academic advisors and provide students with registration appointments.- Collect and distribute student IDs.- Collaborate with Academic Advisors on the delivery of Academic Planning Sessions for newly admitted students, including creation, editing, and virtual hosting of these events.- Manages all logistics related to scheduling and proctoring the four placement exams given at the School of General Studies: Math Part I, Math Part II, Quantitative Reasoning, and Chemistry; schedules any rooms required for hosting exams and entry of all exam scores into appropriate information systems.- Serve as the primary contact for vendor orders and billing for DOS-related events, scheduling regular supply deliveries, managing ad hoc supply and catering requests, and reconciling billings and receipts for these purchases.- Primary responsibility for timely administrative processing of registration and enrollment-related requests, including registration adjustments, withdrawal submissions, and reenrollment requests via the Salesforce platform and via the SIS mainframe. Review student and advisor system requests for overdue, incorrect, or incomplete submissions and correct as needed.- Work closely with the Director to secure successful outcomes for students granted incomplete grades, including scheduling incomplete exams, securing testing materials, proctoring exams, and communicating with professors.- Documentation: Create and maintain excellent documentation in support of the proper execution and ongoing training on internal policies and procedures. Meticulously update project documentation, project management information system as well as student database applications.- Change Management: Continuously identify, evaluate and execute positive operational improvements adhering to established procedures to mitigate risks. Examples include the

Similar Jobs

Clean Energy Program Manager DRI Electric Vehicles

conEdison • New York, NY • 33min ago

Management & Administrative

Required Education/Experience Bachelor's Degree and 3 years of work experience Master's Degree and 2 years of work experience Relevant Work Experience Demonstrated experience analyzing information, both technical and fin...

33min ago

Go to Apply

Clean Energy Program Manager DRI Electric Vehicles

Consolidated Edison Company of New York, Inc. • New York, NY • 36min ago

Management & Administrative

OverviewCon Edison, a multibillion-dollar energy utility, is leading the clean energy transition in New York City and Westchester County. We are investing hundreds of millions of dollars annually to integrate distributed...

36min ago

Go to Apply

Customer Service Manager

Million Air • White Plains, NY • 5h ago

Management & Administrative

5h ago

Go to Apply

Administrative Assistant

Adecco US, Inc. • Newark, NJ • 7h ago

Management & Administrative

Adecco Healthcare & Life Sciences is hiring for an Admin Assistant in Newark, NJ. Apply today if you meet the qualifications listed below! Location: Newark, NJ Duration: 12 month contract Pay rate $23.61/hour Job des...

7h ago

Go to Apply

Administrative Assistant - Hybrid Schedule

Genesis Corp dba Genesis10 • New York, NY • 7h ago

Management & Administrative

Genesis10 is currently seeking an Administrative Assistant with our banking company client in their New York, NY location. This is a 12-month+ contract, hybrid remote position. Pay rate range: $23.00 - $25.00 hourly. Sum...

7h ago

Go to Apply

Administrative Assistant-2025-33

Knowledge Builders Inc. • New York, NY • 7h ago

Management & Administrative

Administrative Assistant-2025-33 Full-time One State Street, New York, NY 10004 Starting at $20/hr depending on experience Minimum Candidate Qualifications: The candidate must have a minimum of: a. Bachelor's Degree in b...

7h ago

Go to Apply

Account Manager

SiriusXM Radio, Inc. • New York, NY • 7h ago

Management & Administrative

Who We Are:SiriusXM and its brands (Pandora, SiriusXM Media, AdsWizz, Simplecast, and SiriusXM Connect) are leading a new era of audio entertainment and services by delivering the most compelling subscription and ad-supp...

7h ago

Go to Apply

Deputy Chief

City of New York • New York, NY • 9h ago

Management & Administrative

Job Description The NYC Law Department is accepting applications from admitted attorneys for the position of Deputy Chief of our Ethics & Compliance Division. This Division counsels and trains City employees and elec...

9h ago

Go to Apply

Deputy Chief

City of New York • New York, NY • 9h ago

Management & Administrative

Job Description The New York City Law Department is accepting applications for the position of Deputy Chief of the Contracts and Real Estate Division. The Contracts and Real Estate Division provides counseling to City ag...

9h ago

Go to Apply

Client Account Manager - Water

Stantec • New York, NY • 10h ago

Management & Administrative

Communities everywhere share the need for clean water. And as they work to meet that need, they're facing new, more complex challenges every day. Our water professionals collaborate to contribute innovative ideas, guided...

10h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.