Administrative Assistant

Robert Half • Santa Barbara, CA • 6d ago

Description We are looking for an Administrative Assistant to join our team on a contract basis in Santa Barbara, California. In this role, you will provide essential support to multiple directors, ensuring smooth daily operations and contributing to various projects. This position requires strong technical skills, attention to detail, and the ability to manage tasks independently.

Responsibilities:

Assist three directors by managing schedules, preparing documents, and coordinating communications.

Create promotional materials such as flyers using Canva and manage event registration processes.

Oversee day-of-event logistics, ensuring all aspects run smoothly.

Utilize Google Suite tools, including Docs, Sheets, and Drive, for document preparation and data management.

Manage Zoom meetings and provide technical support when needed.

Handle administrative tasks such as answering inbound calls and performing receptionist duties.

Maintain accurate data entry and documentation using Adobe PDF tools.

Collaborate with team members to ensure deadlines are met and project goals are achieved.

Independently learn and adapt to new tools and processes to enhance efficiency.

Provide critical attention to detail while toggling between multiple platforms and tasks. Requirements - Minimum of 1 year of experience in administrative or office support roles.

Proficiency in Google Suite tools, including Docs, Sheets, and Drive.

Strong technical skills and ability to navigate software such as Zoom, Canva, and Adobe.

Excellent organizational and multitasking abilities to manage multiple priorities.

Independent learner with the ability to adapt to new processes quickly.

Attention to detail and critical thinking skills to ensure accuracy in all tasks.

Experience creating promotional materials and managing event logistics.

Strong communication skills for effective collaboration and customer service. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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