Legal Secretary

David G. Petonic, Attorney at Law • Scottdale, PA • 2d ago

Small Law Office seeking a detail-oriented and proactive Legal Secretary for typing: correspondence, legal pleadings, real estate documents, deeds, legal forms, inheritance tax returns and estate accounts; data entry experience into Heritance or other estate software programs desirable but not required. Typing from electronic dictation and written documents required. Greeting clients, answering telephones, filing, ordering office supplies. Speak and use good English grammar and spelling and have basic math skills. Maintain client confidentiality. Have or be able to obtain Notary Public Commission (at my initial expense; you keep earned fees). Hours are 8:30 AM to 5:00 PM on weekdays with occasional overtime at overtime rate. Would consider some minor adjustment to hours.

Responsibilities

Provide comprehensive administrative support to attorneys, including managing calendars, scheduling appointments, and coordinating meetings.

Type and proof documents, ensuring accuracy and compliance with filing requirements.

Conduct document review and assist in the preparation of case files for court proceedings.

Utilize legal research tools such as Westlaw to gather relevant information for cases; desirable but not required.

Assist with client communications, including drafting correspondence and responding to inquiries professionally.

Support the team with clerical tasks such as data entry, photocopying, and scanning documents.

Ensure confidentiality of sensitive information while maintaining a high level of professionalism and courtesy required.

Requirements

Proven experience as a Legal Secretary within a law firm desirable but will consider other secretarial experience or certificate in office technology or office administration.

Assist with basic bookkeeping and checking accounts.

Experience with EXCEL desirable.

Familiarity with legal research tools like Westlaw is desirable but not required.

Experience in Heritance and Quick and Easy Programs preferred but not required, but be willing to learn.

Strong organizational skills with the ability to manage multiple tasks efficiently.

Excellent written and verbal communication skills.

Familiarity with estate administration and real estate law documents and procedures is desireable.

Proficiency in WORD required; and other relevant software applications desirable

Ability to work independently as well as part of a team.

Valid PA Drivers License and reliable transportation to and from work.

If you are passionate about supporting legal professionals and contributing to meaningful work within the legal field, we encourage you to apply for this exciting opportunity as a Legal Secretary. Great opportunity for Westmoreland and Fayette County applicants.

PLEASE CLICK "APPLY" ON PACAREERLINK PA. GOV. AND SEE "FOLLOW-UP INSTRUCTIONS"

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