Administrative Assistant, Events

NBC Universal • Glendale, CA • 1h ago

DreamWorks Animation is looking for more adventurous dreamers who shoot for the moon. We tell stories about the journeys our unconventional heroes take to make dreams come true. As a growth-minded studio, we pride ourselves on being one of the world's leading producers of high-quality, award-winning, animated films and series, reaching consumers around the globe. We push to feel more, laugh more, and build immersive new worlds.

DreamWorks creates a diverse array of original content in a variety of formats, delivering compelling stories with unique characters. We place tremendous value on the experiences our talent brings to the table from their own non-traditional paths to success. We believe in frequent communication and that transparency and trust yield the best work. We are a community of artists, technologists, innovators, and creators, who are passionate about animation and also happen to love eating lunch together.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

If you are part of the fandom and believe teamwork makes the dream work, join us in #livingthedream and #doingyourdreamwork!

DreamWorks Animation is currently seeking an Administrative Assistant to support the Employee Engagement Team.

Responsibilities: "What would you say you do here?"

Manage calendars for a busy employee engagement team (events, communications)

Print and collate documents

Reserve conference rooms and schedule meetings

Coordinate visitor requests

Prepare expense reports and reconcile invoices and credit card statements

Take team meeting notes

Assist in event planning: conduct research, identify trends, and pitch activations to the team

Facilitate event set-up

Procure decorations, make playlists and assist in designing fliers, invites and signage

Track and distribute items for onboarding and recognition programs (new hire orientation, anniversaries, birthdays, etc.)

Track and administer in-kind donations (swag, gift baskets, etc.)

Track and report event data

Assist in distributing swag to employees

Maintain event supplies, swag reserves and storage areas

Regularly update both digital and physical internal communication channels

Assist employees with general inquiries and refer them to appropriate resources as needed

Serve as an ambassador for the office, the department, and the company

Basic Requirements: "What do I need to have in order to do this job?"

Demonstrable design skills (proficiency in Photoshop and/or Illustrator is required)

Exceptional written and verbal communication skills

Excellent organizational skills, professionalism, follow-through, and pride in work

Ability to multitask in a fast-paced environment and simultaneously manage multiple priorities

Proficiency in Google Suite (Gmail, Calendar, Meet, Docs, Slides, Sheets, etc.) and Microsoft O365 Suite (Teams, Word, Excel, PowerPoint, etc.) is required

Desired Characteristics: "What can I offer?"

A keen interest in planning events to build and maintain company culture

Background in event planning and/or club involvement

Previous professional experience in the entertainment industry and an interest in animation

Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $55,000.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.

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