Human Resources Coordinator

Amalgamated Bank • New York, NY • 1h ago

Purpose of Position:

Provide administrative support across the Human Resources Department

Essential Job Functions:

Participate in the talent acquisition rotation process for onboarding new hires, which includes providing a benefits overview, processing new hire paperwork, and entry into HRIS and E-Verify system

Manage all candidate communications and information to ensure a positive candidate experience throughout the recruitment and onboarding process

Monitor employee relations activities:

Run attendance and lateness reports biweekly

Draft attendance and lateness disciplinary memo for union employees

Send LOPD log to Chief Shop Steward monthly

Monitor probationary employment period for union staff; ensure the timely return of Probation Reports

Send temp log to Chief Shop Steward monthly

Run reports and research issues on an as needed basis

Track annual and new hire Company Policies and maintain Attestation list.

Run and distribute reports for various departments/purposes on an as scheduled and as needed basis.

Complete employment verifications.

Process and reconcile miscellaneous HR department bills, including the department credit card.

Assist in the pension request process and liaise with pension plan administrator, i.e. processing pension calculation requests, running census reports

Participate in payroll review process as needed.

Facilitate background checks.

Initiate new hires, promotions, transfers and terminations in the Information Security system.

Maintain Organizational Charts and distribute monthly.

Run and distribute reports for various departments/purposes on an as scheduled and as needed basis, including new hires, terminations, promotions, and transfers bi-weekly and executive reports monthly.

Track interns, consultants, and temporary workers, maintaining communications with managers on their effective dates.

Disciplinary & Warning Log Tracking

Tracking Two-Week Mandatory Leave for all employees

Manage labor law posters process, including liaising with the vendor and distributing updates to the various Bank locations

Manage the bereavement notification request

Respond to the unemployment request

Scan and file paperwork

Support Amalgamated Bank's screening/check in process as needed

Back-up colleagues as needed

Other HR duties as assigned

Knowledge, Skills and Experience Requirements :

Bachelor's degree or equivalent experience

Minimum of 1-3 years of Human Resources experience

Experience with payroll systems a plus

Experience with HRIS reporting preferred

Excellent computer skills including proficiency in Word, Excel and PowerPoint

Good verbal, written communication and presentation skills

Self-assured and have a high tolerance for ambiguity and shifting priorities at any given time

Successfully works independently and coordinate multiple tasks with strong teamwork aptitude

Must have high level of interpersonal skills to handle sensitive and confidential situations/information while demonstrating diplomacy

Strong attention to detail and problem-solving skills

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