Material Services Coordinator I, II, or III
Company Tucson Electric Power
Location Tucson, AZ
Requisition ID 6193
About Us
UNS Energy Corporation (http://www.uns.com) , headquartered in Tucson, Arizona, is a subsidiary ofFortis Inc. (https://www.fortisinc.com) , the largest investor-owned electric and gas distribution utility in Canada. Our public utility subsidiaries, Tucson Electric Power Company, UNS Electric, Inc. and UNS Gas, Inc., power our economy by providing electric and gas service to nearly 700,000 customers in Arizona.
We embrace a spirit of giving, dedicated to improving quality of life in the communities we have served for generations, and in TEP's case, since the 1890s. We're building a cleaner, greener grid, with more wind and solar power than ever before, while maintaining safe, reliable, and affordable service.
Your Employer of Choice
Our culture is rooted inshared core values (https://www.tep.com/careers/#values) that define how we work and who we are. Our team of innovative professionals bring their authentic selves to work each day to power our vision and make a difference.
We create opportunities for employees to thrive through:
Continual growth: In an industry changing faster than ever before, our commitment to professional growth and leadership development means we never stop challenging ourselves to explore new possibilities.
Active Engagement: We support a collaborative environment, with peer-to-peer learning and employee-driven groups that foster an inclusive culture.
Total compensation: UNS Energy Corporation also offers a competitive compensation and benefits package that includes a 401k plan with a generous company match and additional non-discretionary employer contribution for eligible employees, affordable individual and family health insurance plans, tuition assistance, life insurance, long-term disability insurance and much more.
Hear from some of our employees,here (https://youtu.be/hpknvJPLuoc) andhere (https://youtu.be/7BECywu-Re4) .
Job Description - Material Services Coordinator I, II, or III
Position Description
Provide high-level administrative support to the Material Services and Operations departments. Validate information provided to Material Services and Operations to create and maintain Inventory transactions in Oracle. Manage the development, running, analyzing, posting and maintenance of department reports to support various requirements of management. Develop and maintain department procedure and policy documentation. Manage department group mailboxes. Creates and maintains Inventory Item records in an enterprise resource management application like Oracle. Applies technical and business area expertise in support of Inventory information systems. Performs quality assurance, application testing, application upgrade analysis, business process analysis and system analysis to insure optimum reliability, efficiency and application fit to the business area. Provides strong analytical and decision-making skills that enable the team to achieve their goals and objectives while providing excellent customer service.
Position-Related Responsibilities
Validate information received for accuracy and compliance to create and all Inventory Items and Inventory transaction information within the Oracle database (New and existing Inventory Items, Receipts, Sales Orders, Miscellaneous transactions, Reclaim, Subinventory Transfers, Cycle Counts, Physical Inventories, and Inventory Adjustments).
Assists in the gathering of data and analysis in preparation for various auditing compliance controls.
Gathers data and performs analysis in support of department report validations, working with Material Services, Operations, and Management departments to ensure timely and accurate reporting and validation of data.
Develop, run, analyze, post and maintain department reports using Oracle Business Intelligence (OBIEE) and other reporting tools.
Ensures adherence to quality standards and approved processes, reviews and documents results.
Acts as a Liaison with Procurement and Contracts, Accounts Payable, Oracle, and Maximo End Users on any Inventory related inquiries.
Validate information received to create and maintain Inventory Item records in Oracle.
Triage, follow up and ensure all items are managed from multiple department group mailboxes.
Provides support to the Material Services and Operations departments with skills and requirements, including reviewing, processing, and reconciling all material transactions.
Responsible for communicating to supervision any system, supplier or other Inventory issues, as well as working with Oracle and Maximo End Users, Procurement and Contracts, and Accounts Payable departments.
Initiate system updates and entries to support Material Services and Operations departments (i.e. Oracle, Duty Call Outs, Delivery Tickets, Safety Admin, and Employee Records).
Prepare, validate, and publish department policy and procedures documentation.
Facilitates arrangements for scheduling facilities and catering for various department meetings and events.
Performs application configuration and maintenance tasks, required to adjust the application to best serve the needs of the client community.
Analyzes and recommends resolution of system problems, helps determine a course of action, and implements approved approach.
Assists with problem management activities such as root cause analysis.
Performs initial troubleshooting and problem resolution.
Serves as users' initial point of contact for problems and issues with systems.
Performs data quality assurance tasks needed to preserve the integrity of systems.
Plays key role in testing application patches, modifications and upgrades. Identifies scope of testing required. Identifies and executes test cases and captures/compiles results.
Provides ongoing guidance, training and support in the use of information technology and application systems.
Provides enhancement feedback to support staff to improve the usability of technology.
Works with business areas and technical support staff to troubleshoot problems related to data errors, application defects and client training.
Assists with application requirements analysis and software specifications review as needed.
Coordinates with various business areas to insure systems effectively support their business processes and strategies.
Reconcile Pro-Card statements and assist in tracking budget expenditures.
Special duties and projects as assigned.
This position may provide services to affiliates of the Company subject to the UNS Energy Code of Conduct and the related Policies and Procedures.
Material Services Coordinator I:
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
Knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software.
Attention to detail in composing, typing, and proofing material, establishing priorities, meeting deadlines and prioritizing work.
Ability to research and reconcile data delivered in reports then arrive at valid conclusions, recommendations, and action plans.
Ability to draft department communications in a concise and clear format.
Ability to compile and validate process documentation for department procedure manuals
Ability to reconcile (Batch Balance) Inventory related transactions for accuracy.
Demonstrated ability to communicate effectively with diverse groups across functional lines (i.e. Procure to Pay business partners).
Position continually requires employee to handle difficult situations, work under pressure and effectively work with all individuals.
Material Services Coordinator II:
Working knowledge of: statistical concepts, methods, and data collection procedures.
Demonstrated ability to perform Receiving tasks and possess in-depth knowledge of related Receiving responsibilities.
Working knowledge related to Inventory Item creation and maintenance using the Oracle based 6079 form.
Working knowledge of Inventory Control processes which includes performing Cycle Counts and Physical Inventories as scheduled including counts, recounts, and Inventory variance investigations and process this information to produce Inventory statistics; review of all Inventory Items for potential obsolescence; Inventory Auditing controls.
Exercises considerable discretion and independent judgment and is capable of analyzing complex information requests and determining complex trends, and making recommendations on process improvements and efficiencies.
Material Services Coordinator III:
Provides direction and support to testing teams to validate changes and system functionality.
Coordinates system changes with other support teams and business areas to maintain high system availability for the clients.
Viewed as department and company SME in Inventory systems and relationship with other internal systems.
Oversee and coordinate problem-solving efforts of system changes.
Working knowledge of Investment Recovery processes which includes billing, invoicing, and reconciling material sales, review of salvage markets to ensure reliable sourcing for disposition of materials and maximization of revenue
Knowledge, Skills and Abilities
Level I
Minimum Qualifications:
High school diploma or GED.
Two years of experience in a professional business environment working independently and as part of a team
Intermediate proficiency level in the use of Microsoft Office Suite (i.e. Excel, Word, Outlook and Power Point).
Ability to effectively manage fast turn-around times and high volume of work with competing priorities.
Demonstrated ability to communicate effectively, verbally and in writing.
Possesses strong customer service skills.
Possesses strong organizational and time management skills and adheres to deadlines
Strong analytical ability to gather and summarize data for reports and find solutions to various administrative problems.
Preferred Qualifications:
Knowledge of or direct experience in procure-to-pay or supply chain
Level II
Minimum Qualifications:
Minimum qualifications of Level I, two years of practical experience in Procure-to-Pay, supply chain and/or a demonstrated proficiency in the position-related responsibilities of the Material Services Coordinator I position.
Advanced proficiency level in the use of Microsoft Office Suite (i.e. Excel, Word, Outlook and Power Point). Demonstrate high level of ability to verify completeness and accuracy of source documents.
Ability to compile, review for accuracy, and file applicable compliance records that impact the Materials Management functions.
Preferred Qualifications:
Experience in Procure-to-Pay or Supply Chain
Associates Degree in general business, information technology, or related field and three years previous experience, or equivalent combination of education and experience.
Level III
Minimum Qualifications:
Minimum qualifications of Level II, five years of direct experience in Materials Management- and/or demonstrated proficiency in the position-related responsibilities of the Material Services Coordinator II position.
Preferred Qualifications:
Associates Degree in general business, information technology, or related field and five years previous experience, or equivalent combination of education and experience.
Pay Rate: Salary determined based on candidates experience and qualifications.
All job offers are contingent on successful completion of a pre-employment drug screen and background check.
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