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Administration Operations Coordinator

CACI International • Sterling, VA • 42min ago

Job Category: Project and Program Management

Time Type: Full time

Minimum Clearance Required to Start: TS/SCI with Polygraph

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Continental US

The Opportunity :

We are seeking a highly organized and professional Administration Operations Coordinator to provide comprehensive support to our Program Manager and Deputy Program Manager. The ideal candidate will be responsible for managing complex schedules, handling confidential information with discretion and professionalism. Additionally, this role involves managing and streamlining our organization's travel arrangements and expense reporting processes.

Responsibilities:

Manage executive calendars, appointments, and travel arrangements

Proactive problem-solver with a talent for anticipating needs and managing complex schedules

Handle sensitive and confidential information with the utmost discretion

Act as a liaison between executives and internal/external stakeholders

Manage incoming calls, emails, and requests, prioritizing and responding as appropriate

Organize and maintain filing systems, both digital and physical

Assist with special projects and research as needed

Coordinate and manage travel arrangements, including itineraries, accommodations, and expense reports. This involves booking flights, hotels, and ground transportation for employees, as well as ensuring all travel-related documentation is accurately prepared and submitted .

Provide general administrative support to ensure smooth office operations

Manage relationships with travel vendors and negotiate favorable rates?

Assist employees with travel-related inquiries and resolve issues that arise during trips?

Ensure compliance with company travel policies and procedures?

Process and review expense reports for accuracy and policy adherence?

Maintain and update the company's travel and expense management systems?

Analyze travel and expense data to identify cost-saving opportunities?

Prepare regular reports on travel expenses and trends for management

Assist in developing and updating travel and expense policies

Provide training to employees on travel booking procedures and expense reporting

Reconcile corporate credit card statements and resolve discrepancies

Coordinate with finance department for timely reimbursement of employee expenses?

Qualifications:

Required:

Bachelor's degree in Business Administration or related field preferred or equivalent work experience

5+ years of related work experience

TS/SCI with CI Poly

Exceptional organizational skills and attention to detail

Strong written and verbal communication skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Ability to handle multiple tasks simultaneously and prioritize effectively

Discretion and confidentiality in handling sensitive information

Excellent interpersonal skills and professional demeanor

Ability to work independently and as part of a team

Flexibility to work outside of regular business hours when necessary

Proficiency in travel booking systems and expense management software?

Strong knowledge of travel industry trends and best practices?

Knowledge of corporate travel policies and expense regulations?

Experience with SAP Concur or similar travel and expense management platforms??

What You Can Expect:

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.

Your potential is limitless. So is ours.

Learn more about CACI here. (https://careers.caci.com/global/en/life-at-caci)

Pay Range : There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here (https://careers.caci.com/global/en/employee-benefits) .

The proposed salary range for this position is:

$78,700 - $165,200

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

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