Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00054452
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00054452APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.NOTES TO THE APPLICANT:TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
Optional Vision, Dental, Life, and Disability insurance at competitive rates
Generous paid vacation, sick leave, and State and Federal holidays
Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
Flexible spending account options for medical and childcare expenses
Potential for modified work schedules including flex, compressed, or telework (position dependent)
Free access to Camp Mabry Museum and historical structures
Robust free training access through Texas Military Departmentand#8217;s Web-Based Learning Program
Expansive Employee Assistance Program and complimentary counseling services
Employee Wellness and Physical Fitness ProgramsMilitary membership is not required for this position.ABOUT US:Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG)andthe Texas State Guard (TXSG).Our Vision: Americaand#8217;s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.BRIEF POSITION SUMMARYPerforms routine (journey-level) staff services work for the Texas Air National Guard (TXANG) Headquarters. Duties involve administrative and technical support for several staff services functions such as personnel, operations, and recruitment. Reports to the Chief of Operations and works under moderate supervision, with limited latitude for the use of initiative and independent judgment.WORK HOURS: Monday-Friday, 8 hours a day, 40 hours a weekESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIESPerforms administrative and technical work in several staff services functions such as personnel, operations, recruiting, retention, and information management.
Prepares and reviews operational and special reports as needed.
Works with program staff to determine trends and resolve issues that may affect recruiting and retention efforts.
Uses Microsoft Power BI, Microsoft Access or similar data visualization and database management systems to organize data, create basic visual reports, and support accurate information management and data entry tasks.
Supports the TXANG recruiting and retention program through community outreach events, social and public media management, and records retention.
Prepares and reviews administrative documents, forms, and reports.
Handles and safeguards sensitive and confidential information by following established protocols, ensuring secure access, proper storage, and discretion in all communications.
Assists with the planning and execution of meetings, training events, and/or workshops.
Analyzes internal processes and recommends changes to improve operations.
Attends work regularly and observes supervisor approved work hours in accordance the Texas Military Department (TMD) State Employee Policies and Procedures Manual.
May be required to perform duty in support of national emergencies, disasters and other missions, to include holidays and weekends.
Performs related work as assigned.
Qualifications: MINIMUM QUALIFICATIONSEDUCATION Graduation from an accredited four-year college or university is required (substitution allowed).PREFERRED EDUCATION:Graduation from an accredited four-year college or university with major coursework in human resources, public administration, business administration, information systems, or a related field is preferred.EXPERIENCE:
One (1) year of experience in office management, human resources administration, staff support, program management and/or fiscal management activities such as budgeting, accounting, purchasing, or payroll is required.
Experience using Microsoft Office Suite applications, at a minimum, in Word, Excel, Outlook, and PowerPoint is required.SUBSTITUTION:Additional years of work experience in office management, business administration, staff support, and fiscal management activities may substitute for required education on a year per year basis up to four years.PREFERRED EXPERIENCEAt least four (4) yearsand#8217; work experience in staff support, office management, or business administration.REGISTRATION, CERTIFICATION OR LICENSURE:A valid driver's license is required. *The ability to obtain a Texas Driverand#8217;s License will be required within the first 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct agency business.OTHER REQUIREMENTS:Background Investigation. Selected candidate must pass a federal security background investigation and be able to obtain a Common Access Card (CAC). The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
Eligibility to Work in the U.S. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. All offers of employment are contingent upon the candidate having and maintaining legal authori
