Administrative Assistant

Robert Half • Morganville, NJ • 3h ago

Description We are looking for a dedicated Administrative Assistant to join our team in Morganville, New Jersey. In this role, you will provide essential support to ensure smooth operations across various administrative functions. This is a long-term contract position with flexible start times and the potential for extension based on project needs.

Responsibilities:

Organize and schedule meetings, conferences, and departmental activities to support team efficiency.

Maintain and update project filing systems, ensuring easy retrieval and organization of documents.

Draft, proofread, and finalize business correspondence, memos, charts, and other materials with attention to detail and accuracy.

Coordinate billing processes for chargeable projects, including invoicing, purchase orders, and payment requests.

Manage contracts for municipalities, private clients, and subconsultants while ensuring compliance with project-specific requirements.

Prepare, verify, and distribute pay certificates, submittals, and inspection-related correspondence.

Oversee conference room scheduling and upkeep, including calendar management and event coordination.

Facilitate internal and external meetings by coordinating schedules and logistics for supervisors.

Create and maintain project plans using Deltek Vision and other relevant tools.

Handle assigned projects from initiation to completion, ensuring accuracy and adherence to deadlines. Requirements - Proven ability to complete tasks accurately and on schedule with strong attention to detail.

High level of self-motivation and the ability to make independent decisions while maintaining effective follow-up.

Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines.

Strong interpersonal and communication skills, both written and verbal.

Ability to thrive in a fast-paced work environment and adapt to changing priorities.

Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.

Familiarity with business correspondence and document formatting with strong attention to detail.

Knowledge of Deltek Vision or similar project management software is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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