AS Administrative Assistant Office, SourceBlue

Turner Construction • Saddle Brook, NJ • 1h ago

[TABLE]SourceBlue is a subsidiary of Turner Construction Company that has been purchasing materials and equipment for major construction projects since 2001. With a staff of 350+ dedicated professionals and ~$1B in equipment and materials procured annually, we provide Clients with comprehensive supply chain services that are unmatched in the industry today.Internal Applicants: This position can be performed from any Turner office.Position Description: Perform daily administrative tasks and provide administrative services to office departments and/or business unit.Essential Duties & Key Responsibilities:- Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff.- Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., letterhead, business cards, envelopes).- Daily management of department head/manager's calendar, meeting schedule, and contacts.- Edit and assemble documents and reports for department head/manager.- Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate.- Create and maintain organizational and seating charts for office.- Understand contract and bonding process and escalation procedures.- Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.- Maintain knowledge of business unit/headquarters' historical information (e.g., use of vendors, event sponsorships, industry memberships/activities, client, and staff events) to support managerial related decision-making.- Arrange travel reservations, business accommodations, prepare itineraries and agendas.- Process department head/manager's expense reports.- Maintain organized filing systems and coordinate document retrieval schedules.- Embrace company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across company.- Order supplies to support office needs.- Provide team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation).- Contribute ideas for continuous improvement and effectiveness of team within business unit/headquarters and share recommendations with overall job family.- Assist with special projects and coordinate events.- Other activities, duties, and responsibilities assigned.The salary range for this position is estimated to be 0.00 - 0.00 USD annualized.Turner Construction provides flexible benefits, including medical, dental, and vision coverage, financial benefits such as a 401(k) plan, Health Savings Account, Flexible Spending Account, wellness benefits, a voluntary legal plan, identity theft, life insurance, and short-term and long-term disability coverage.In addition to our extensive benefits offerings, we provide paid vacation, wellness/sick time, holidays, paid parental leave, tuition reimbursement, employee referral bonuses, and end-of-year appreciation pay.Qualifications:- High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required- College degree and/or relevant administrative skills certification, a plus- Construction or other service industry experience, a plus- High degree of detail, accuracy, and organizational skills- Maintain confidential information- Work independently with some oversight and as part of team- Approachable, proactive, positive, and professional attitude- Professional verbal communication and written business communication skills- Able to conduct research and effectively proofread- Exhibit active listening skills and follow through on commitments- Good judgment to solve problems, escalate issues, and request prioritization of responsib

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