Office Manager/Administrative Assistant (4822)

SMX • Herndon, VA • 1h ago

Office Manager/Administrative Assistant (4822)at SMX(View all jobs) (https://www.smxtech.com/careers/)

Herndon, VA

SMX is seeking a dynamic, highly organized, and energetic Office Manager/Administrative Assistant to manage our Herndon VA office and support our local teams and clients. The ideal candidate will oversee the daily operations of the office as well as provide administrative support by managing and prioritizing conference space, supporting ad hoc requests from our proposal teams, event planning logistics coordination, supporting onsite meetings, and troubleshooting IT/Audio Visual equipment.

If you are a detail oriented, self-starter that can manage shifting priorities with confidence and expertise, come join our team!

This position is local to the Herndon VA area and requires you to be in the office Monday through Friday.

Essential Duties & Responsibilities :

Manage day-to-day office operations, ensuring efficiency and organization in administrative tasks

Work with the internal Security team and the building management to:

Report office issues and work to resolution

Manage employee badge access

General facilities support

Inventory control

Manage the procurement of office and kitchen supplies

Ensure office operations run smoothly

Oversee visitor requirements (badging, parking, etc.)

Confirm IT and audio-visual equipment is working and troubleshoot, as needed

Provide logistics support for onsite meetings

Support administrative duties for the proposal teams, as needed

Promptly respond to communication to action items such as schedule conflicts, urgent issues and other information

Receive and distribute mail/packages

Perform other administrative duties as required

Required Skills & Experience :

5 to 7 years' experience as an Office Manager/Administrative Assistant

5 to 7 years' experience with Microsoft 365 and Microsoft Office suite

Exceptional time management skills and ability to complete tasks within required timeframes with little supervision

Extremely strong attention to detail even under pressure

Self-starter that will work independently, manage workload and multi-tasking skills

Strong organizational and multi-tasking skills amid shifting priorities

Highly advanced interpersonal skills to build and maintain internal and external relationships

Strong communication skills and ability to converse with all levels of organizational management

Strong written and verbal communication skills

Capacity to learn rapidly and adapt quickly to change

Application Deadline: December 05, 2025

ONSITE #LI-EW

The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.

The proposed salary for this position is:

$26.06-$39.47 USD

At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.

We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what's possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.

SMX is an Equal Opportunity employer including disabilities and veterans.

Selected applicant may be subject to a background investigation and/or education verification.

SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i.e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization that require immigration support from an employer).

SMX

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