Branch Admin

BrightView • Anaheim, CA • 1h ago

Description

The Best Teams are Created and Maintained Here.

Job Summary

The Branch Administrator supports the branch team and Branch Manager by efficiently and effectively handling administrative functions for the Branch. The Branch Administrator serves as the key contact point for employees, clients, region, and corporate.

Duties and Responsibilities:

Payroll Administration

Enter all new hires, rehires, and employee changes into the payroll system based on approved personnel action forms.

Process and enter weekly timesheets accurately and in a timely manner.

Identify and resolve timesheet or payroll inaccuracies by coordinating with Operations Managers.

Enter and update work orders and cost codes in the job cost system to ensure accurate weekly labor posting.

Run payroll edit reports, verify employee entries, and make corrections as needed.

Communicate verification and any required updates to Corporate Payroll.

Billing and Invoicing

Prepare and process contract and work order billings, including snow, irrigation, and enhancement services.

Obtain necessary billing approvals from Account Managers, Branch Managers, and Operations Managers.

Enter billings into the billing system, print and mail invoices, and maintain organized client billing files.

Record all billings in the work order log and ensure timely submission to clients.

Accounts Receivable

Generate and review aged receivables reports weekly, identifying accounts over 30-45 days past due.

Collaborate with Branch and Account Managers to determine appropriate collection strategies.

Contact customers to confirm payment status, update notes in the AR system, and follow up as needed.

Send invoices, collection letters, or legal documentation as required to resolve outstanding balances.

Accounts Payable

Issue and manage Purchase Orders (POs), ensuring proper documentation, authorization, and recordkeeping.

Match invoices to POs, follow up on purchases without POs, and maintain the PO binder and log.

Enter invoices into the AP system, submit vendor changes, and obtain management approvals as required.

Run weekly A/P edit reports, reconcile balances, and submit documentation to Corporate Accounts Payable.

General Office Administration

Provide administrative support to Branch leaders and staff by managing phones, correspondence, and filing systems.

Order and manage office supplies in alignment with budget guidelines.

Prepare client proposals, contracts, and professional correspondence as needed.

Process incoming and outgoing mail and run reports as directed by branch leadership.

Maintain organized job and client files to support operational efficiency.

Human Resources Support

Prepare and manage new hire packets, employee personnel files, and I-9 documentation.

Coordinate employee uniform ordering, distribution, and returns.

Assist with workers' compensation reporting and monitor claim status.

Track and report OSHA-recordable and reportable incidents, ensuring compliance with OSHA procedures.

Accounting Administration

Assist with month-end close and reporting as directed by the Branch Manager and Controller.

Compile and submit required accounting and administrative materials for review and audit purposes.

Education and Experience:

Bachelor's or Associate degree in Business or a related field, and/or 3 - 5 years' experience in an office environment with accounting related responsibilities.

Communicate clearly orally and in writing to a variety of audiences.

Identify and solve problems.

Proficient in Excel, Word, and Outlook

Ability to learn BrightView's internal software systems.

Good data entry and typing skills.

Ability to operate fax, copier, and multi-line phone.

Good working knowledge of basic accounting, human resources, general business, grammar, and spelling.

Physical Demands/Requirements:

Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers

Position is sedentary; must be able to remain in a stationary position for the majority of time.

Work Environment:

This role works in an indoor office work environment.

BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer.

This job description is subject to change at any time.

Compensation Pay Range:

25hr - $29hr

BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process _.

It's Not Just a Team. It's One BrightView._

Similar Jobs

Physical Therapist (PT) for Home Health

FeldCare Connects • Los Angeles, CA • 3min ago

Hospital & Medical

This position is for an Independent Contractor to serve the Los Angeles area specifically. FeldCare Connects is currently seeking a self-motivated Physical Therapist to deliver premier excellence of care and is enthusias...

3min ago

Go to Apply

Physical Therapist

Kaiser Permanente • Los Angeles, CA • 6min ago

Hospital & Medical

Job Summary: Responsible for the physical therapy management of patients. Will report to Director, Assistant Director and/or Clinical Supervisor. Essential Responsibilities: Evaluates patients and interprets examination...

6min ago

Go to Apply

Physical Therapist Aide - Full Time - Days - 8hr ICH

Emanate Health • Covina, CA • 14min ago

Hospital & Medical

Current Emanate Health Employees - Please log into your Workday account to apply Everyone at Emanate Health plays a vital role in the care we deliver. No matter what department you belong to, the work you do at Emanate H...

14min ago

Go to Apply

Physical Therapist Assistant - Up to $10k Sign On

Select Medical • Long Beach, CA • 15min ago

Hospital & Medical

Overview Outpatient Physical Therapist Assistant Long Beach, CA Up to $10,000 SIGN ON BONUS Monthly Student Loan Repayment Program Hourly Rate: $30.00/hr up to $35.00/hr Commensurate with experience Our physical therapy...

15min ago

Go to Apply

Administrative Assistant II, Float - Urology (Westwood)

UCLA Health • Los Angeles, CA • 54min ago

Hospital & Medical

Description As an Administrative Assistant II floater for the Department of Urology, responsibilities include checking patients in and out, collecting co-payments when appropriate, answering, screening and responding to...

54min ago

Go to Apply

Executive Administrative Assistant

TEKsystems • Fountain Valley, CA • 1h ago

Management & Administrative

Description Looking for a highly organized and bilingual Administrative Assistant to support our Chief Information Security Officer (CISO) and Chief Operating Officer (COO). The ideal candidate will be proactive, detail-...

1h ago

Go to Apply

Program Supervisor

Volunteers of America Los Angeles • Los Angeles, CA • 1h ago

Program Supervisor Location:Los Angeles, CA Job ID:4435 Salary:$28.82 - $30 Per Hour Area of Interest:Program Management Division:Adult Services Shift Type:Day About Us: VOALA Helping Our Most Vulnerable Change Their Lif...

1h ago

Go to Apply

Executive Assistant

Kelly Services • Irvine, CA • 1h ago

Job Title: Administrative Assistant / Executive Assistant Location: Irvine, CA Job Type: Fulltime, Tempoary w/ agency Job Summary: We are seeking a detail-oriented Administrative Assistant / Executive Assistant to provid...

1h ago

Go to Apply

ASSISTANT HOSPITAL ADMINISTRATOR III/CORRECTIONAL HEALTH

The County of Los Angeles • Los Angeles, CA • 1h ago

Hospital & Medical

ASSISTANT HOSPITAL ADMINISTRATOR III/CORRECTIONAL HEALTH Print ( https://www.governmentjobs.com/careers/lacounty/jobs/newprint/4472175 ) ? ASSISTANT HOSPITAL ADMINISTRATOR III/CORRECTIONAL HEALTH Salary $103,751.04 - $13...

1h ago

Go to Apply

Retail Technician

Clean Harbors • Compton, CA • 1h ago

Retail & Hospitality

Clean Harbors in Rancho Dominguez, CA is seeking a Class B Driver (Retail Technician) to provide comprehensive environmental services including collection and disposal of damaged, discarded, or recalled products; recycli...

1h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.