Administrative Assistant

Robert Half • Vista, CA • 3h ago

Description

Our client, a rapidly growing environmental consulting and services company, is seeking a detail-oriented Administrative Assistant to support daily office operations and project teams. This is the perfect role for someone who enjoys juggling multiple responsibilities, working with technical staff, and keeping things organized behind the scenes. You'll be interacting with project managers, field teams, and clients, making excellent communication and follow-through essential.

Responsibilities:

Provide administrative support including scheduling, document formatting, and file management

Assist with preparation and routing of proposals, reports, and project documentation

Maintain internal databases and ensure accurate project data entry

Coordinate travel, training schedules, and onsite meeting logistics

Prepare purchase orders, track supplies, and manage vendor communications

Support onboarding activities and maintain general office upkeep

Requirements

2-3 years of administrative experience, preferably in a technical or project-driven environment

Proficiency in Microsoft Office Suite and ability to learn industry-specific platforms

Strong written communication skills and impeccable attention to detail

Ability to work independently, prioritize tasks, and meet deadlines

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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