Administrative Assistant

TEKsystems • Chicago, IL • 30min ago

Are you an organized, detail-oriented professional who thrives in a fast-paced environment? Join our team as an Administrative Coordinator, where you'll play a key role in keeping operations running smoothly and supporting multiple departments. This is a dynamic position that combines administrative excellence with event coordination and vendor management.

What You'll Do

Administrative Support

Provide cross-departmental administrative coverage as needed.

Manage calendars, schedule meetings, and prepare meeting materials.

Assist with travel arrangements, expense reporting, and document preparation.

Maintain distribution lists and group calendars.

Create and monitor feedback surveys, reporting on completion rates.

Consolidate information from multiple sources into polished presentations and reports.

Meeting & Event Coordination

Organize logistics for meetings, trainings, and hybrid events.

Reserve conference rooms, coordinate technology setup, and manage catering.

Communicate with attendees regarding agendas, schedules, and materials.

Confirm headcount, dietary needs, and ensure seamless vendor coordination.

Vendor & Budget Management

Build and maintain relationships with approved catering vendors.

Track expenses, reconcile invoices, and ensure compliance with budget guidelines.

Assist with onboarding new vendors, processing contracts, and resolving discrepancies.

Office Operations

Support reception duties as needed.

Manage office supplies and inventory.

Ensure health, safety, and sanitation standards during events.

Special Projects

Coordinate employee recognition programs and track award recipients.

Collect and file materials for CPE credit programs; distribute certificates.

Collaborate with HR and business leads on presentations and internal initiatives.

What We're Looking For

Strong organizational and multitasking skills.

Excellent communication and interpersonal abilities.

Experience in administrative support and event planning.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Ability to manage budgets and vendor relationships.

Job Type & Location

This is a Contract position based out of Chicago, IL.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chicago,IL.

Application Deadline

This position is anticipated to close on Dec 4, 2025.

h4>About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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