Abingdon Office Coordinator

BrightSpring Health Services • Abingdon, VA • 5d ago

Our Company

ResCare Community Living

Overview

Are you the super-star multitasker @type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today!-

Responsibilities

The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately.

Essential Job Responsibilities:

Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center

Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly

Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review

Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly

Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment

Collect PCard receipts from cardholders weekly and reallocate expenses as required

Assist with processing of client funds requests as required

Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed

Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required

Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates

Ensure business documents are retained as per policy

Performs other duties as assigned

Qualifications

Two years of related office management or bookkeeping experience

Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company

Experience in managing systems, processes, and people

Must be able to work independently as well as part of a team

Capable of working responsibly with highly confidential information

Must meet all agency requirements for pre- employment as required by Company and/or State regulations

Education:

Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience

Certificates, Licenses, Registrations:

Valid driver's license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)

About our Line of Business

ResCare Community Living, an affiliate of BrightSpring Health Services, has five decades of experience in the disability services field, providing support to individuals who need assistance with daily living due to an intellectual, developmental, or cognitive disability. We provide a comprehensive range of high-quality services, including: community living, adult host homes for adults regardless of disability, behavioral/mental health support, in-home pharmacy solutions, telecare and remote support, supported employment and training programs, and day programs. For more information, please visitwww.rescarecommunityliving.com. Follow us on Facebook andLinkedIn (https://www.linkedin.com/company/rescare-community-living) .

Salary Range

USD $16.00 - $17.00 / Hour

ALERT: We are aware of a scam whereby imposters are posing as employees from our company. Beware of anyone requesting financial or personal information. We take pride in creating a best-in-class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card, driver's license, bank information, or payment for work equipment, etc.) from you via text or email. If you are suspicious of a job posting or job-related email mentioning our company, please contact us at TalentAcquisition@brightspringhealth.com .

Click here (https://www.brightspringhealth.com/careers/frequently-asked-questions/) for additional FAQ information.

Job LocationsUS-VA-ABINGDON

ID 2025-178521

Line of Business ResCare Community Living

Position Type Full-Time

Pay Min USD $16.00/Hr.

Pay Max USD $17.00/Hr.

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