Reference #: JR251363
Shift:Monday through Friday, 8:00 AM - 5:00 PM
Are you ready to work making the world a safer, healthier place? Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives.
SUMMARY:
Responsibleforprovisionofvariedadministrativesupportdutiestoaunit/department; providessupporttomanagementandstaffwithadministrativeandoperationalsupport tasks.
1.Performsadministrativesupportwhichrequirestheexerciseofindependent judgment, theapplicationoftechnicalskillsandaknowledgeofdetailedor specialized activities related to the department to which assigned.
2.Manages databases and/or spreadsheet files and to develop special report formats.
3.Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.
4.Conductsspecificprojectsrelatedtothedepartmentorofficetowhichassigned; mayobtainand/orprovideinformationfromotherorganizations,summarizesuch information and prepare recommendations.
5.Provides information to clients or to staff that requires the use of judgment and the interpretation of policies, rules or procedures.
6.Arrangesmeetingsbynotifyingattendees,reservingroomsandmakinglodging and/or meal arrangements.
7.Organizes, maintains and purges various departmental files.
8.Prepares correspondence, reports, forms, contracts and specialized documents.
9.Proofreadsandchecksdocumentsandothermaterialsforaccuracy, completeness, and compliance with departmental policies and regulations.
10.Entersandretrievesdataandpreparesreportsusingacomputer;reviewssuch reportsforaccuracyandmakescorrectionsasrequired;operatesstandardoffice equipment.
11.Overseesandpersonallyperformsavarietyofofficeadministrativedetailssuchas entering employee time, preparing purchase requisitions, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.
12.Acts as receptionist and receives and screens visitors and telephone calls and directs the callerto the properperson orpersonallyhandlesthe call;providesinformation whichrequirestheuseofjudgmentandinterpretationofpolicies,rulesand procedures.
13.Contributestotheefficiencyandeffectivenessofthedepartment'sservicetoits customers by offering suggestions and directing or participating as an active member of a work team.
14.PromotesandsupportstheoverallmissionofPaceAnalyticalbydemonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment.
Education and Experience:
HighSchoolDiploma/GED;ANDtwo(2)yearsofadministrativesupportexperience;ORan equivalent combination of education, training and experience.
Required Knowledge and Skills
Required Knowledge:
Policies, procedures and functions of the department to which assigned.
Administrativepracticesandprocedures,suchasbusinessletterwritingandthe operation of common office equipment.
Correct English usage, including spelling, grammar, punctuation, and vocabulary.
Standard business arithmetic, including percentages and decimals.
Basic budgetary principles and practices.
Computer applications and systems related to the work.
Principles and practices to serving as an effective project team member.
Methodstocommunicatewithstaff,coworkers,andcustomerstoensuresafe, effective and appropriate operations.
*Correct business English, including spelling, grammar and punctuation.
Required Skills:
Providing varied administrative assistance to a chief executive officer and high-level administrative staff.
Interpreting, applying and explaining complex policies and procedures.
Usingtact,discretion,initiativeandindependentjudgmentwithinestablished guidelines.
Analyzing and resolving office administrative situations and problems.
Researching, compiling, and summarizing a variety of informational materials.
Composingcorrespondenceandotherwrittenindependentlyorfrombrief instructions.
Establishing and maintaining effective working relationships with those contacted in the course of the work.
Organizingwork,settingpriorities,meetingcriticaldeadlines,andfollowingup assignments with a minimum of direction.
Contributingeffectivelytotheaccomplishmentofteamorworkunitgoals, objectives and activities.
Maintaining databases, forms, documents and related informati0n.
PHYSICAL/MENTAL REQUIREMENTS:
Mobilityto workinanoffice setting,use standardofficeequipmentandstaminato sitfor extended periods of time; strength to lift and carry up to 10 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.
Find Your Place at Pace - We need you - your curiosity, your talents, and your drive - to help us advance this important work.
Benefits
When you join Pace, you commit to work that makes a positive impact on our communities and our world. We commit to supporting you with benefits and perks that make a positive impact on your life. Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and ID theft.
Equal Opportunity Employer
Pace provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any @type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Pace Analytical is an equal opportunity employer.
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