Administrative Assistant

Aston Carter • Lebanon, IN • 8h ago

Description:

The Administrative Assistant will support daily operations on a steel erection construction site by managing administrative tasks, ensuring compliance with company policies and safety regulations, and maintaining accurate records. This role is essential for facilitating smooth site operations and providing administrative support to project managers, field supervisors, and the safety department.

Job Duties:

Manage filing systems (both electronic and hard copy) for personnel, project, and compliance records.

Track and maintain supply inventories for site office (forms, safety binders, PPE).

Assist with scheduling meetings, coordinating jobsite visitors, and preparing daily/weekly reports.

Support Project Managers and Field Superintendents with document preparation (submittals, RFI logs, meeting minutes).

Serve as point of contact for communication between field staff and office administration

Collect, review, and submit weekly timecards from field employees and supervisors 30-40 total.

Verify accuracy of reported hours, job codes, and project allocations.

Communicate with payroll department to resolve discrepancies in employee pay.

Maintain attendance and leave records, ensuring compliance with company and union requirements (if applicable).

Prepare and process new hire paperwork, including employment applications, I-9 forms, W-4s, direct deposit forms, and benefit enrollment documents.

Coordinate orientation sessions for new employees, ensuring proper review of safety policies, jobsite rules, and company procedures.

Maintain employee files with up-to-date certifications, licenses, and training records (e.g., OSHA, equipment operator cards).

Issue and track employee ID badges, PPE distribution, and other onboarding requirements.

Maintain and update safety logs, incident reports, and inspection checklists.

Distribute Job Hazard Analysis (JHA), Toolbox Talks, and other safety documentation to site crews.

File and track OSHA-required documentation, including accident investigations and safety training attendance sheets.

Assist Safety Manager with documentation during audits or inspections.

Skills

Minimum 2 years of administrative experience, preferably in construction or related field, but open to manufacturing work experience as well.

Strong organizational skills with ability to manage multiple priorities under deadlines.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook), need to be able to perform basic formulas in Excel

Knowledge of payroll processes and have performed payroll in some capacity

Work on-site in a construction field office environment

Job Type & Location

This is a Contract position based out of Lebanon, IN.

Pay and Benefits

The pay range for this position is $22.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lebanon,IN.

Application Deadline

This position is anticipated to close on Nov 28, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Similar Jobs

Operations Manager

Aerotek • Fishers, IN • 3h ago

Management & Administrative

Job Title: Operations Manager Job Description The Operations Manager will be the backbone of our growth strategy, responsible for designing and implementing scalable processes across all operational functions. This role...

3h ago

Go to Apply

Sales Capture Lead - End-to-End Supply Chain Professional Services

Accenture • Carmel, IN • 16h ago

Management & Administrative

About Connected Solutions Connected Solutions partners with leading technology providers to deliver best-in-class supply chain capabilities, integrating these solutions with client operations to accelerate transformation...

16h ago

Go to Apply

Entry Level Vehicle Service Specialist

Valvoline • Plainfield, IN • 18h ago

Management & Administrative

ALL ROADS LEAD TO THIS OPPORTUNITY The journey to Valvoline Instant Oil Change (VIOC) is different for everyone. Our employees are students, recent grads, parents, part-time workers, veterans, career changers-who have al...

18h ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Noblesville, IN • 1d ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

1d ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Noblesville, IN • 1d ago

Management & Administrative

1d ago

Go to Apply

Warehouse Operations Logistics Manager

Ryder System • Whitestown, IN • 1d ago

Management & Administrative

Job Seekers can review the Job Applicant Privacy Policy by clicking here ( http://ryder.com/job-applicant-privacy-policy ) . Job Description : We are immediately hiring a Warehouse Operations Manager, in Whitestown, IN,...

1d ago

Go to Apply

Environmental Manager

State of Indiana • Crawfordsville, IN • 1d ago

Management & Administrative

Environmental Manager Date Posted: Nov 17, 2025 Requisition ID: 468362 Location: Crawfordsville, IN, US, 47933 Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers...

1d ago

Go to Apply

BMV Customer Service Representative 2

State of Indiana • Crawfordsville, IN • 1d ago

Management & Administrative

BMV Customer Service Representative 2 Date Posted: Nov 17, 2025 Requisition ID: 468325 Location: Crawfordsville, IN, US, 47933 Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the la...

1d ago

Go to Apply

Account Manager, II

Carrington • Westfield, IN • 1d ago

Management & Administrative

Come join our amazing team and work Remote ! Provides processing and sales support for loan applications received from Wholesale Loan Brokers. Works with assigned Account Executives and Brokers to facilitate the manageme...

1d ago

Go to Apply

Sales Capture Manager - Cloud First

Accenture • Carmel, IN • 2d ago

Management & Administrative

Who we are: Accenture is a leading global professional services company that helps the world's leading businesses, governments and other organizations build their digital core, optimize their operations, accelerate reven...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.