Administrative Assistant

Robert Half • Elizabeth, NJ • 1h ago

Description We are looking for a detail-oriented Administrative Assistant to join our team in Elizabeth, New Jersey. This long-term contract position offers an excellent opportunity to support daily operations while ensuring an organized and welcoming environment. The role requires strong organizational skills, a proactive attitude, and the ability to multitask effectively in a dynamic setting.

Responsibilities:

Welcome and direct customers, visitors, and vendors to the appropriate staff members.

Process and manage invoices, purchase orders, and inventory records through accounts payable systems.

Maintain accurate logs of customer names and referrals on a daily basis.

Organize and distribute incoming mail to relevant departments.

Handle branch petty cash and report deposits and credit card transactions to corporate.

Scan and archive final recap packages for accounting purposes.

Ensure proper filing of truck records after transaction completion by the Finance and Insurance Manager.

Provide backup and support for the Finance and Insurance Manager as needed.

Check titles promptly upon arrival and maintain compliance with auditing guidelines.

Perform copying, scanning, and filing tasks while adhering to organizational standards. Requirements - High school diploma or equivalent is required.

Prior experience in accounts payable and customer service is preferred.

Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

Strong organizational skills and the ability to manage multiple tasks simultaneously.

Excellent interpersonal communication skills with a focus on customer service.

Ability to adapt to changing priorities and work effectively in diverse situations.

Familiarity with basic accounting processes and record-keeping.

Positive attitude and detail-oriented approach when interacting with coworkers and clients. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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