Academic Program Specialist
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The School of Dentistry (SoD) is looking to recruit the OHS (Oral Health Sciences) Program Specialist to join the Office of Research. You will report to the Office of Research Director. A hybrid schedule is a possibility in this position. The hybrid schedule will be determined in conjunction with the Office of Research Director. Ideally, the OHS Program Specialist will be on campus 2-3 days per week at the School of Dentistry located in Ann Arbor, MI.
Mission Statement
MDentistry: Advancing health through education, service, research, and discovery.
MDentistry Core Values: Compassion, Leadership, Excellence, Responsibility, Trust, Creativity, and Belonging.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:
Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.
Why Work at Michigan?
Being part of something greater, of serving a larger mission of discovery and care - that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.
The School of Dentistry is consistently ranked as the #1 dental school in the United States and the world. We embrace diversity in many forms and champion diversity of thought and culture. Our Mission, core values, and additional information about our school can be found on our website. The University of Michigan also offers comprehensive benefits to help you stay well and to support you as you plan for a secure future. Benefits include:
Generous paid time off for vacations, holidays, sick time, season days, and paid parental leave.
A retirement plan that provides two-for-one matching contributions after the first year of employment.
Many choices for comprehensive health insurance.
Life insurance.
Flexible spending accounts for healthcare and dependent care expenses.
Work-life programs to strengthen a workplace culture that supports personal and family life, including child care, elder care, lactation resources, and mental and emotional health services.
Responsibilities*
The OHS Program Specialist will manage all aspects of academic programs housed in the School of Dentistry (SoD) Office of Research. Major responsibilities include the following:
Recruiting and Admissions
Manage all aspects of student recruitment for Oral Health Sciences Programs (OHS). This includes coordinating on-site visits for prospective student recruits, student travel arrangements, creating final recruitment reports/feedback for OHS Program Directors, facilitating Zoom information sessions, and preparing application packets for review by the admissions committee via the GradApp tool
Respond to complex prospective student inquiries regarding recruitment opportunities, application issues, and programmatic inquiries
Attend and represent OHS programs at national conferences and other recruitment events, strategize OHS recruitment efforts with the Office of Research Director, OHS Program Directors, and other like programs on campus, and follow up with prospective students
Work with school leadership and academic offices pertaining to recruitment efforts for dual degree students
Develop and maintain recruitment and marketing materials for OHS Programs
Student Service
Overall program management for OHS students, including degree completion tracking, funding support and monitoring, reporting for program leadership, and event programming for program students
Act as the strategic advisor for OHS Program Directors for OHS-related matters, which include student progress, Rackham/School requirements, and trainee financial support
Maintain and update databases of program alumni, which includes creating reports for OHS Program leadership to measure program success. Work with the OHS Program Directors, OHS Program Committees, and faculty mentors to ensure student success
Coordinate with the Grants and Contracts team as needed to facilitate student grant proposals and funding
Develop and implement OHS standard operating procedures with a focus on streamlining processes. Communicate SOPs once implemented to OHS Program faculty, students, and staff
Program Operations and Support
Create, maintain, and update websites for OHS Programs on various websites and collaborate with appropriate faculty and staff to maintain up-to-date informatio
Represent OHS Programs at relevant departments, the University, and organizational events/meetings
Schedule, prepare, and attend program committee meetings, serving as a reporter. Perform needed follow-up actions with the relevant faculty and staff
Lead coordination of student events such as orientation, graduation, monthly social events, and field trips, etc.
Keep students apprised of dates of required seminars and other SoD/OOR events, and coordinate course scheduling as needed with other SoD staff
Support for T-32/TEAM Training Grant
Lead the logistical planning for the bi-annual symposium in coordination with the Office of Research Event Coordinator and the Office of Research Director
Reviews and processes trainee student financials in coordination with the Office of Research Director
Serves as Training Grant liaison with Contracts & Grants
Coordinates with T-32/Training Grant PI, Office of Research Director, and Grants and Contracts to prepare and submit annual Training Grant RPPR and Renewal Application
Leads the T-32/Training Grant nomination process
Additional Support/Responsibilities
Collect periodic feedback from students and provide details to the administration
Demonstrate initiative by managing ongoing projects and developing/creating new programming/events to promote OHS programs
Assist in ensuring a welcoming, positive, and professional environment
May perform other responsibilities as assigned, such as some general administrative support for the Office of Research
Participate in and support the school's annual Research Day
Required Qualifications*
At least 1 year of experience within academic student services and/or related administrative services
At least 1 year in a previous customer service role, ideally with students in an academic program
At least 1 year of demonstrated experience in planning and executing program initiatives and events
Detail-oriented and service-oriented, with the ability to follow department and college-established procedures/processes
Excellent time management and planning skills with exceptional follow-through
Demonstrated ability to successfully manage multiple priorities, produce quality work, and meet deadlines
Experience providing support to students with a complex funding portfolio
Desired Qualifications*
Bachelor's degree or equivalent combination of education and experience
3 years of experience with academic student services and/or related administrative services
Demonstrated analytical skills with the ability to recognize opportunities, identify critical, high-pay-off activities, and prioritize them to attain goals
Ability to listen carefully to and understand customers' needs, both internally and externally, and proactively respond to those needs in a consistent and timely manner
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Additional Information
Candidates for this position must be legally authorized to work in the United States. Visa sponsorship is not available for this position.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Detail
Job Opening ID
271038
Working Title
Academic Program Specialist
Job Title
Academic Program Specialist
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
School Dentistry
Department
DENT Office of Research
Posting Begin/End Date
11/17/2025 - 12/01/2025
Salary
$57,000.00 - $64,000.00
Career Interest
Academic & Student Services
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