Administrative Assistant

Amentum • Kennedy Space Center, FL • 1d ago

We are launching people to the Moon and Mars. If you want to be part of this amazing mission and enjoy working in a great team environment, we would love to have you as part of our team that is making history, today. It takes big ideas and determination to take NASA's vision and make it reality. That's what we do every day.

The COMET contract provides overall management and implementation of ground systems capabilities, flight hardware processing, and launch operations at NASA's Kennedy Space Center (KSC) in Florida. These tasks will support the International Space Station, Ground Systems Development and Operations, and the Space Launch System, Orion Multi-Purpose Crew Vehicle, and Launch Services programs.

Responsibilities:

Provide administrative support to the Engineering Directorate including, but not limited to the following:

Answer telephones and video conference calls while taking messages or transferring calls, scheduling appointments, and updating event calendars.

Arrange Staff Meetings, handle incoming and outgoing mail, prepare office memos/emails, and coordinate invoices and other financial reports/documentation.

Use and assist in maintaining a variety of office equipment.

Edit documents and maintain databases / digital filing systems.

Maintain various distribution lists for the Directorate.

Manage conference room calendars and coordinate meetings for Engineering Directorate personnel.

Manage/purchase appropriate office stockroom supplies and coordinate other Engineering Directorate purchase requisitions.

Process various personnel requests such as on-site badging, safety shoes/glasses, organizational changes, etc.

Provide meeting/board support to record notes and actions.

Coordinate award presentations and other special Directorate events.

Perform a variety of other clerical and administrative duties as assigned.

Qualifications:

HS diploma or equivalent with relevant AA or AS degree highly desirable.

This is an entry level position (or higher) with desirable relevant years of experience.

Demonstrated proficiency with MS Office software is required (e.g. Word, Excel, PowerPoint, and Outlook). Experience with PowerBI is highly desirable.

Familiar with use and setup of video conferencing software - particularly MS Teams.

Must be extremely well organized, flexible, and capable of effectively prioritizing multiple tasks.

Ability to work effectively, personably, and cooperatively in a large team environment.

Excellent communication and internal/external customer interface skills (written and verbal).

Self-motivated, demonstrates initiative, and able to work independently (or with minimal supervision).

Physical Requirements:

Will be required to climb stairs to access facilities.

Position may involve extended periods of sitting or standing.

Physical requirements: sitting, walking, standing, and use of stairs.

Position is located on a hazardous testing facility; must be able to quickly evacuate buildings in the event of an emergency.

Work Environment:

Will be required to work inside and outside throughout the test complex.

Position may require travel to different areas on Kennedy Space Center property.

Walking on uneven terrain including paved areas, gravel/rocks, and dirt/sand is required to access various locations on the center.

All work must be completed in a safe manner in accordance with NASA and company safety standards.

Equipment and Machines:

Computers and printers used for producing various documents and reports.

Attendance:

Full-time regular work hours between Monday-Friday. Three (3) days per week onsite required. Five (5) days per week onsite highly desired.

Hybrid (Part-Time Remote) options available.

Position may require occasional overtime, including weekend work, depending on the assigned task.

Must be dependable and punctual.

Shift work may be required.

Other Essential Functions:

Must be able to accurately communicate ideas in writing and verbal correspondence.

Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others.

Must comply with all "drug free workplace" requirements as mandated by directives issued by the appropriate federal contracting officer and the company, which requires drug testing for use of illegal drugs by employees in sensitive positions.

Must maintain a positive work atmosphere by behaving and communicating in a manner that fosters good relations with customers, clients, co-workers, and management.

Access to Kennedy Space Center Amenities

While doing your part to help further space exploration at Kennedy Space Center, you can enjoy many on-site amenities, such as:

Child Development Center

Discounted tickets to local attractions and theme parks

Credit Union

Fitness Center

Barbershop

NASA Exchanges

Amentum

Go to Apply

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