Administrative Assistant

TEKsystems • Pennsauken, NJ • 1h ago

Administrative Assistant (Bilingual Preferred)

Location: Pennsauken, NJ

We are seeking a Bilingual Administrative Assistant to support the Plant Manager and Management Team in ensuring smooth daily operations. This role is the first point of contact for visitors, vendors, employees, and customers, requiring professionalism and a commitment to representing our organizational values and culture. The ideal candidate will foster an inclusive, respectful, and collaborative workplace environment while supporting all plant employees with a consistent and positive experience.

Key Responsibilities:

Welcome and assist visitors; determine visit purpose and direct accordingly

Maintain accurate visitor records and ensure proper registration

Notify personnel of visitor arrivals and arrange escorts when needed

Provide guest access credentials (internet passwords, user IDs)

Conduct inspections of personal items for visitors and employees as required

Support management with calendar scheduling, meeting coordination, and document preparation

Serve as point of contact for service vendors and oversee service delivery

Manage office and break room supplies, including ordering and distribution

Handle incoming mail and coordinate express mail services

Coordinate lunch orders and meeting/event logistics

Manage uniform distribution and vendor communication

Assist with HR onboarding logistics and employee experience initiatives

Create and track purchase requisitions using TAP/SAP

Arrange travel accommodations for staff

Coordinate customer visits in collaboration with the sales team

Maintain cleanliness and functionality of office areas and equipment

Support employee engagement activities and recognition events

Use good judgment and problem-solving skills for issue resolution

Work Environment:

Manufacturing environment with an office setting. Occasional interaction with production personnel and visits to the production floor may be required.

Schedule:

Part-time to start: Monday, Wednesday, Friday | 7:00 AM - 4:00 PM

Full-time transition expected in the new year

Qualifications:

Previous administrative experience preferred

Strong organizational and communication skills

Ability to multitask and prioritize effectively

Proficiency in Microsoft Office Suite

Bilingual (English/Spanish) strongly preferred

Familiarity with SAP/TAP systems a plus

Experience in a manufacturing or distribution environment strongly preferred

Job Type & Location

This is a Contract to Hire position based out of Pennsauken, NJ.

Pay and Benefits

The pay range for this position is $23.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pennsauken,NJ.

Application Deadline

This position is anticipated to close on Nov 30, 2025.

h4>About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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