Project Administrator

Hutton • Wichita, KS • 3h ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13422192

Job Summary:

As a Project Administrator, youll be the backbone of the project team, keeping everything organized and moving forward. Youll manage critical administrative tasks, assist project teams, and serve as a primary point of contact for vendors and partners. This role is all about attention to detail, clear communication, and supporting smooth project execution from start to finish.

Requirements

::: {bind="html: Job.Requirements"} Duties/Responsibilities:

Contract & Financial Management

Process AP invoices, subcontractor/vendor billings, and owner

billings.

Prepare owner contracts, change orders, and assist with contract

reviews.

Enter project estimates into Viewpoint and generate monthly billing

reports.

Review work orders and send invoices upon completion.

Project Coordination & Documentation

Set up new jobs, create folders, and maintain project files.

Upload and manage plans, specs, contracts, permits, safety reports,

and closeout documents.

Notify subcontractors of completion dates and collect closeout

items.

Replace/update drawings and assist project managers and

superintendents as needed

Compliance & Administrative Support

Review insurance certificates for compliance.

Manage W-9 distribution, scan/upload safety documents, and maintain

filing systems.

Complete additional tasks assigned by the area leader.

Education and Experience:

Associates degree required

Bachelors degree preferred

3-5 years of experience preferred

Required Knowledge/Skills/Abilities:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and

project management systems such as Viewpoint or CMiC.

Skilled in organization, analysis, and problem-solving with strong

attention to detail and quality.

Clear and effective communicator, able to collaborate across teams

and work independently.

Strong time management and judgment with the ability to prioritize

and follow established standards.

Self-starter with a service-oriented mindset, adaptable to feedback,

and consistent in delivery. :::

Hutton

Go to Apply

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