Project Management Assistant II

Johnson, Mirmiran, and Thompson Inc. • Philadelphia, PA • 2h ago

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,400 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #50 on Engineering News-Record's list of the Top 500 Design Firms.

Position S ummary: This position will provide support to Project Manager s and Senior Project Management Assistant throughout the project lifecycle ( marketing , pre-contractual documents, contract agreement, budgeting, contract administration , invoicing, closeout/archiv e , etc. ) . Provid e contractual, financial, and administrative support to multiple departments . Project management and financial assistance related to contractual management including preparation of redistribution of contract and task funds, price proposals, task proposals, closeout letters, contract agreements, and subconsultant agreements . Assure compliance with each client's contractual and financial requirements . Set up or review budgets and invoices . Provide coordination and management of subconsultants . Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions and Responsibilities:

Assist Project Managers and Senior Project Management Assistant in contract/project administration and management, which may include the following: preparation of pre-contractual and contractual documents, price proposals, fee/task proposals, funds reallocation requests, and other project-related documentation for submission to clients

Continuously track and monitor multiple contracts/projects and budgets

Work closely with Project Managers, Senior Project Management Assistant and Accounting & Finance Department to communicate the status of action items

Facilitate management and coordination of project's subconsultants and in-house support disciplines

Utilize Power BI project reports for contract and task performance and budget tracking

Track and review subconsultant agreements and contract renewals

Lead and manage team members by providing leadership and continuous performance management (setting expectations, goals, feedback, 1:1 meeting, coaching) that supports the growth and development of team

Nonessential Functions and Responsibilities

Perform other related duties as assigned

Coordinate regular updates of workload projections with project managers and regional leaders

Coordinate conference planning activities for the PA/OH Region

Coordinate career fair attendance, registrations and logistics for PA/OH Region

Generate Summary Reports for the PA/OH Region monthly meetings

Assist with meeting preparations, logistics and development of meeting minutes and action items

Required Skills

Proficient in Microsoft 365 (Word, Excel, Outlook, SharePoint, Teams, PowerPoint)

Proficient written and verbal communication skills

Excellent organizational and time management skills

Attention to detail with the ability to recognize discrepancies

Ability to multitask and perform well in a fast-paced environment

Strong work ethic

Ability to work independently, as well as part of a team

Some leadership and supervisory skills

Required Experience

High S chool D iploma required

8-10 years of relevant experience is required

Associate's degree or a Four- Y ear degree in Business Administration, Business Management or a related field is heavily preferred

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