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Business Coordinator II

Texas A&M University System • Galveston, TX • 4w ago

Job Title

Agency

Texas A&M University at Galveston

Department

Campus Living & Learning

Proposed Minimum Salary

$3,750.00 monthly

Job Location

Galveston, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Business Coordinator II provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data; and responds to student inquiries for guidance and assistance for the Campus Living & Learning department.

Essential Duties/Tasks:

Business Functions - Reviews, approves and provides back up for signing vouchers and requisitions. Reviews and audits reconciliations of accounts. Develops, monitors, and reports budget activity. Prepares complex monthly and annual financial reports. Plans, develops, implements, coordinates, and monitors programs or services. Provides input and assists in developing policies, procedures, and guidelines. -Coordinates annual fiscal year closing activities and drafts new fiscal year plans. Coordinates fiscal activities. Proposes solutions to complex financial problems. Communicates cash handling procedures, audits and approves cash handling activities, and coordinates unit purchasing activities. Coordinates inventory process and maintenance of business files. Serves as a records management coordinator. Develops complex financial and statistical analyses and summary reports.

Administration - Assists with administration of Campus Living & Learning Community including budget preparation, contract and grant administration, and general unit communication. Recommends, implements and audits business procedures. Coordinates communication standards for constituent responses such as phone calls for the Office of Campus Living & Learning and manages walk-in-traffic. Responds appropriately to the needs of internal and external customers. Answers housing questions and sends appropriate correspondence. Functions in the absence of the Director of Campus Living & Learning, Assistant Directors of Campus Living & Learning, and three Housing Coordinators, by responding to all needs for administrative guidance and assistance. Answers correspondence on all normal inquiries. Composes routine business related correspondence. Takes steps to resolve problems and make constructive recommendations. May participate in the hiring and training of staff and/or student workers and may provide supervision. May train staff on new and existing business procedures and interprets policies and regulations for staff.

Purchasing - Implements purchasing activities. Purchases supplies for the Department of Campus Living & Learning including Camps, while preparing and tracking purchase orders. Assists with the Campus Living & Learning Department Community Leader programming. Coordinates a variety of business activities requiring independent judgment, including reviewing business documents such as bids and quotes from vendors. Searches for best possible prices. Assists in the planning, developing, coordinating, and monitoring of business programs and residence life services.

Housing/Conduct/Campus Pantry Assistance/Other - Answers housing questions and sends appropriate correspondence. Checks the validity of Off Campus forms and contacts parents for verification. Assists in the processing of conduct paperwork to include notification of students involved and conduct board members. Initiates calls and work orders. Coordinates with campus groups to manage and maintain the Campus Pantry. Performs other duties as assigned.

What you need to know

Salary: $45,000 annually

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

Bachelor's degree or equivalent combination of education and experience.

Three years of related experience in general office, accounting, or personnel operations.

Knowledge, Skills, and Abilities

Knowledge of word processing and spreadsheet applications

Interpersonal and communication skills

Planning and organizational skills.

Ability to multitask and work cooperatively with others

Physical Requirements:

Ability to lift and/or move moderately heavy objects. Ability to sit for long periods.

Who we are

We are the ocean campus of Texas A&M University at Galveston. Our employees come from throughout the world, with many different perspectives, talents, lived experiences, and interests. Aggies by the Sea promote a welcoming and highly productive work environment. We support the university's goals to recruit and retain a quality workforce and encourage life-long learning practices. We will do our part to assist you in your new position and encourage you to take advantage of training and development opportunities that are available to help you be successful.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

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