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Administrative Assistant III, Faculty and Academic Resources

Texas State University • San Marcos, TX • 1d ago

Posting Information

Posting Number2026052

Posting/Functional TitleAdministrative Assistant III, Faculty and Academic Resources

University Pay Plan TitleAdministrative Assistant III

LocationSan Marcos

DepartmentOffice of the Provost and VPAA

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,554.00 - $4,354.00

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Minimum of two years of administrative support experience in higher education or related field.

Advanced proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks efficiently in a fast-paced environment.

Excellent written and verbal communication skills, including drafting professional correspondence.

Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.

Experience working in a higher education environment, with familiarity with university systems and organizational structure.

Knowledgeable of TSUS Rules and Regulations as well as university and Academic Affairs policies and procedures.

Preferred Qualifications

Bachelor's degree from an accredited institution.

Proficient in Applicant Tracking Systems ( ATS ), SAP , and HRIS platforms.

Experience with faculty qualifications as required by accrediting agencies recognized by the U.S. Secretary of Education ( DOE ) or the Council for Higher Education Accreditation ( CHEA ).

Experienced in using Dynamic Forms for administrative and workflow processes.

Job Description

The Administrative Assistant III provides essential administrative support to the Faculty and Academic Resources office. This role supports a range of faculty-related processes, including onboarding, reporting, and maintaining records, while assisting with special projects and contributing to clear communication and the efficient day-to-day operations of the office.

Job Duties

Deliver excellent customer service by answering and screening incoming calls, greeting visitors, and responding to inquiries from staff, faculty, students, and guests with accurate information.

Prepare, compose, @type, and proofread accurate and timely reports, correspondence, meeting minutes, spreadsheets, and other required documents.

Manage and update web content for the Faculty and Academic Resource site to keep information current.

Maintain and review faculty personnel files for completeness and compliance.

Monitor deadlines for assignments and projects to ensure timely completion.

Support the Director of Faculty and Academic Resources with special projects and initiatives to ensure successful completion.

Prepare the quarterly Board of Regents faculty report with attention to detail.

Assist with the tenure and promotion process by tracking timelines and notifying faculty.

Support the Presidential Excellence Award process by tracking progress and communicating with faculty.

Perform other duties as assigned to support the office and organizational objectives.

Additional Information to Applicants

Job Open Date09/26/2025

Job Close Date (posting closes at midnight)11/17/2025

Open Until FilledYes

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/53778

Applicant Document

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