Working Title: Executive Aid
Job Class: Office & Administrative Specialist, Principal
Agency: Disability Council
Job ID : 90196
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 11/11/2025
Closing Date : 11/20/2025
Hiring Agency/Seniority Unit : Minnesota Council on Disability
Division/Unit : Minnesota Council on Disability/Executive Office
Work Shift/Work Hours : Day Shift
Days of Work :Monday - Friday, Occasional weekend work, which is scheduled in advance. Weekend hours vary seasonally, with some periods requiring greater availability.
Travel Required : Yes, up to 30%.
Salary Range: $24.12 - $32.54 / hourly; $50,362 - $67,943 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : MN Council on Disability
FLSA Status : Non-Exempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The MN Council on Disability is looking for their next Executive Aid! This position provides executive administrative support primarily to the Operations Director, the Executive Director, and other staff. The position will provide office logistical support, facility management, and administrative operations for the Minnesota Council on Disability (MCD), ensuring alignment with agency goals and compliance requirements.
Specifically, the position will:
Manage overall office operations, logistics and accounting functions.
Plan, oversee and/or manage in person and virtual event and meeting scheduling and logistics (materials, ADA accommodations, hybrid meeting technology, and documentation) for agency managers, staff and guests.
Provide leadership, direction, and implementation guidance for MCD advisory work groups as assigned.
Direct and collaborate with key MCD leaders, staff and stakeholders in the development and dissemination of major MCD documents, plans and reports, and agency communication content.
Provide support to the agency leadership team related to the administration, delivery and continuous improvement of MCD operational and administrative systems and processes.
This position is eligible for a hybrid telework arrangement after 6 months of employment. With a telework arrangement, onsite attendance will be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy (https://mn.gov/mmb-stat/policies/1422-telework.pdf) for details.
Minimum Qualifications
Skills in the development of administrative and program policies, procedures, and service standards in cooperation with management.
Customer service skills sufficient to multi-task, organize, prioritize work, meet demands of workload with interruptions, and to learn and adapt quickly to changing needs, priorities, requirements, and deadlines.
Skills in business grammar, spelling, and punctuation to write, develop and edit reports, letters, procedures, presentations, and other documents.
Skills in accounting sufficient to reconcile differences between invoices, receipts and purchase orders, and assess needs based on data and events affecting the account.
Skills in effectively gathering and presenting information in one-on-one and group interaction, to customers, clients, and other employees.
Knowledge of scheduling and confirming customers' appointments in person, on the phone, and through email and other written or electronic correspondence.
Knowledge of databases sufficient to use non-standard or advanced software features as research tools and generate a variety of reports.
Preferred Qualifications
Two or more years of administrative support in an office setting.
Certified Administrative Professional (CAP) or other similar certification.
Experience working in state government or public sector environments, with an understanding of applicable regulatory and operational standards.
Experience in developing, coordinating, producing, and editing internal and external written organizational materials.
Experience in applying project management techniques, principles, and practices to plan and prioritize work, set goals, manage deadlines, and allocate time and lead and coordinate activities of others.
Knowledge or experience in the social or affirmative model of disability, and a professional commitment to end legal, cultural, and societal ableism.
Additional Requirements
Successful applicants must pass background and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
