Administrative Assistant 2 - Humanities & Social Sciences

Edmonds College • Lynnwood, WA • 2h ago

SALARY:$41,724 - $46,920

LOCATION:Lynnwood, Washington

The Administrative Assistant for the School of Humanities and Social Sciences (SHSS) is a vital administrative and operational position responsible for ensuring the division's smooth, compliant, and efficient function. This position assists in the maintenance of the entire financial and purchasing cycle, including coordinating supplies, materials, and equipment acquisition, maintaining comprehensive records, and providing essential budget reconciliation support for the main division.

The SHSS Administrative Assistant serves as the point of contact for the division's operational and administrative needs. Key responsibilities include coordinating facilities and space management, acting as the primary liaison for maintenance requests and coordinating division-wide emergency preparedness efforts. The position provides professional front-office coverage and high-level administrative support for personnel files, scheduling, and general organizational maintenance. Rigorous attention to detail, flexibility, and the ability to manage competing priorities in a fast-paced, multi-disciplinary environment are essential.

This is a Permanent, Full-time Classified position reporting to the Program Specialist 4 for the School of Humanities and Social Sciences.

For information on applying, please see Application Procedures and Required Documents, below. Applications received by November 24, 2025 5PM PST will receive priority consideration. This position is open until filled.

Responsibilities include, but are not limited to:

Welcome and assist students, staff and visitors; schedule appointments; respond to inquiries regarding departmental and/or college procedures and services; contribute to positive working relationships with members of the college; support the organizational mission, philosophy, values, and goals.

Maintain customized spreadsheets and/or other applications for centralized, consistent financial data management, including tracking income/expenditures, personnel transactions, staff development, and inventories.

Purchase supplies and equipment for the Division and Faculty; processing payment documents and tracking expenditures and professional development funding.

Effectively utilize standard office equipment in the performance of work tasks, including computers, multi-line phone system, calculators, copiers, printers and scanners.

Oversee and implement maintenance of division facilities and coordinate maintenance needs for the division with the facilities department.

Coordinate: faculty evaluation and observation processes; travel for faculty and Dean; new associate faculty onboarding; new student hiring; leave docume

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