Development and Database Manager
Date Posted: Nov 7, 2025
Requisition ID: 468123
Location:
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About Indiana State Museum and Historic Sites:
The Indiana State Museum and Historic Sites (ISMHS) is a statewide museum system with 12 locations, including a central museum based in Indianapolis. Our mission is to ignite wonder, inspire curiosity, reveal stories and create connections. Our values are Integrity, Stewardship, Interconnectivity and Transparency.
About the ISMHS Development Team:
The Development team at ISMHS is responsible for securing philanthropic support from a diverse mix of donors including individuals, corporations, and foundations. Members of the Development team must be comfortable managing various roles and strategies to cultivate, solicit and steward these donors.
Role Overview:
The Development and Database Manager furthers the mission of ISMHS by managing the development department's operations, database, data analytics and prospect research in support of our diverse efforts to secure charitable contributions and strengthen relations with ISMHS funders, including individuals, corporations, and foundations. You will be a vital part of the development team and will report to the Vice President of Development. The Development and Database Manager is an in-person position that will be based in downtown Indianapolis and occasionally be required to travel statewide to work directly with the communities surrounding ISMHS's 12 locations, as well as to work occasional weekends and evenings.
Salary:
This position traditionally starts at an annual salary of $66,950 but may be commensurate with education and job experience.
Use our Compensation Calculator (https://in.accessgov.com/spd/Forms/Page/spd/compensation-calculator/1) to view the total compensation package.
A Day in the Life:
Responsibilities include:
Manage fundraising aspects in a museum-wide database (Blackbaud Altru) to ensure on-going accuracy and integrity of data and records.
Conduct daily entry of all gifts and prepare timely acknowledgment letters, tax receipts, invoices, and pledge reminders.
Reconcile monthly financials with the finance department.
Track and manage donor recognition and funder benefits and activation.
Assist in monitoring goals and progress toward fundraising goals by creating and managing reports/queries.
Collaborate with team members to ensure an accurate and robust donor pipeline and prospect portfolio management program are in place.
Building and ongoing management of donor portfolios
Conduct research to identify potential funders by analyzing data gained from Target Analytics and other data sources to determine donor giving capacity, propensity, and affinity.
Work closely with the Vice President of Development to manage the portfolio of the CEO to ensure timely donor solicitation and communication.
Work closely with the Vice President of Development to implement touchpoints from the donor engagement plan.
Work collaboratively with the Development team to ensure that donor contacts are recorded in Altru and reviewed as needed.
Proactively create concise, accurate, and timely research profiles on donors and prospects, including individuals, foundations, corporations, and potential board members.
Support ISMHS events, tours, and other stewardship activities.
Manage development-focused software applications.
The job description is not intended to be a comprehensive listing of all activities, duties, or responsibilities required of the employee. Other duties, responsibilities, and activities may be changed or assigned at any time.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
Credentials:
Bachelor degree. Academic training plus comparable work experience may substitute for degree.
Profience in CRM software. Blackbaud preferred.
Project management experience.
Additional qualifications:
Ability to produce effective presentations for one-on-one, small group, and formal audiences.
Ability to write, proofread, and edit formal and informal communications.
High level of organization and accuracy.
Handle information confidentially and manage donor relationships with a high degree of personal integrity.
Strong commitment to teamwork and ability to work effectively across multiple departments and at all levels of the organization.
Must demonstrate a high degree of creativity, energy, self-initiative, and responsiveness.
A strong work ethic supported by excellent follow-up and follow-through.
Strong organizational, project management, and analytical skills with ability to work in a fast-paced environment with excellent attention to accuracy and detail.
Ability to synthesize information into clear next steps.
Ability to explain and interpret budgets and data analysis.
Ability to exercise discretion and independent judgment, maintain the highest levels of confidentiality and handle situations with diplomacy.
Confidence working in collaboration with colleagues, as well as independently.
Customer-service-oriented and reliable with follow-through.
Demonstrate initiative, resourcefulness, critical thinking, and ability to problem-solve.
Ability to work comfortably in a fast-paced environment where priorities and direction may change frequently.
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefits package for full-time employees that includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 in election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
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